Before You Begin

You'll need to Assign Agencies to each subsidized family before you set up the amounts to charge.

Agency Fees & Family Co-pays

Generally you'll have two or more lines in the Billing Box for each child, one pointed to the Agency Ledger Card for the agency amount and another for the Ledger Card of the Primary Payer (parent) for the co-pay amount. Below are a few examples of how the Billing Box might be set up. See also: Handling Family Co-Pays

Example 1: Contract Billing

Agency pays a fixed monthly amount. Family has a weekly co-payment for this child.

Ledger	Cycle	Description	Comment	Amount
SMITH Agency, DHS Program	Monthly	Toddler Tuition	Agency Share	480.00
SMITH Primary, Jill Smith	Weekly	Toddler Tuition	Family Co-pay Fee	20.00

Example 2: Contract Billing

Agency pays less than your standard weekly rate. Family pays the difference. To do this the family (Primary Payer) is charged the full amount and credited back for the agency share. After Automated Billing this family's balance would be 35.00.

Ledger	Cycle	Description	Comment	Amount
SMITH Agency, DHS Program	Weekly	Toddler Tuition	Agency Share	100.00
SMITH Primary, Jill Smith	Weekly	Toddler Tuition	Standard Rate	135.00
SMITH Primary, Jill Smith	Weekly	Agency Share Credit	Credit to Family	100.00

Note: Blue lines are charges, yellow lines are credits.

Example 3: Combine Contract & Formula Billing

Agency pays a daily rate based on the number of days a child attends. You'll use a Contact Cycle for the family co-pay and Billing Formulas for the daily rate.  The agency may allow a certain number of absent days with the family paying for any that exceed the agency allowance. The family may also pay for any late pickups.

Part A - Contract Cycles

Ledger	Cycle	Description	Comment	Amount
SMITH Primary, Jill Smith	Weekly	Toddler Tuition	Family Co-pay Fee	20.00

Part B - Billing Formulas

Ledger	Formula Name	Description	Comment
SMITH Agency, DHS Program	Agency w/Monthly Absent Days	Toddler Tuition	Agency Amount
SMITH Primary, Jill Smith	Agency Not Allowed Absent Days	Absent Day Fee	Absent Days Charged to Parent
SMITH Primary, Jill Smith	After Hours Pickup	Late Pickup Fee	Late Pickup Charged to Parent