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Expenses & Ledger Overview
The Expenses & Ledger module is the place to set up vendors, record expenses, reconcile your checkbook and print overall financial reports that include data from Family Accounting and Payroll too. ... read article



Created on 9/15/2010 1:49:18 PM

 
General Ledger Dates
General Ledger Dates act as your calendar throughout the year allowing you to Print Reports for any date range defined here. You may set up dates according to your fiscal year calendar, or any dates you choose, such as month by month, quarter by quarter, etc. You should add new fiscal date ranges to this table as needed each year. ... read article


Created on 12/20/2010 2:20:33 PM

 
Create a Budget
Budget revenue and expenses for any time period (month, quarter, year, etc.) then run reports to compare what actually happened with your original budget figures. ... read article



Created on 3/8/2011 11:54:58 AM

 
1st Time Beginning Balances / Edit Balances for Expenses & Ledger
Enter beginning balances for each asset, liability and equity account as needed. In most cases revenue and expenses begin the year at zero. Typically these balances are entered just once when you first begin using Procare. In subsequent years you’ll use the Calculate feature to determine beginning balances.

It’s important to have correct beginning balances in order to get meaningful financial reports. Please contact your accountant for help in this area. ... read article

Created on 9/15/2010 3:03:33 PM

 
Calculate Beginning Balances for New Year
Although it is not necessary to formally “close” a year you may calculate beginning balances for the new year. Any profit or loss for the year will be added to the equity account chosen under Account Assignments. ... read article



Created on 12/20/2010 2:00:21 PM

 
Accounts Receivable Beginning Balance
How to determine the beginning balance for your Accounts Receivable (AR) asset. ... read article



Created on 2/7/2011 2:56:11 PM

 
General Journal Types
A journal is a place to enter transactions that are not already being recorded in other modules. Think of a journal as a folder where you keep records for similar kinds of transactions. You may want to have separate journals for things like Bank Fees, Donations & Grants, Credit Cards, Fund Transfers (from one bank account to another), Depreciation, Petty Cash and Miscellaneous Corrections. If an outside service handles Payroll you may also wish to record these transactions in a journal. ... read article

Created on 12/20/2010 2:24:36 PM

 
Add or Edit a Vendor
Once you’ve set up the basic System Configuration settings for the Expenses & Ledger module you're ready to begin entering vendors. ... read article



Created on 12/20/2010 1:24:31 PM

 
Vendor Contacts
How to add or edit contact people for a vendor. ... read article



Created on 12/20/2010 2:42:58 PM

 
Look Up / Search for a Vendor
Once your basic vendor information has been entered you’ll want to know how to look up or search for a vendor. ... read article

Created on 1/10/2011 5:13:26 PM

 
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