Contract Cycles

Contract Cycles, also known as Billing Cycles, are used if you charge a flat fee, regardless of the number of hours a child actually attends. The most common cycles are Weekly and Monthly. Contract cycles are typically used to charge in advance (pre-bill), for example if families are charged at the beginning of the week for the full week. Billing Cycles are defined in the Accounting Management portion of System Configuration.

Billing Formulas

Billing Formulas require the Attendance Tracker module and are appropriate when charges vary based on the number of hours a child actually attends or is scheduled to attend. Typically these include rates like Hourly, Half/Full Day, Overtime, Extra Days, Extra Hours, Late Pick Up, etc. Billing Formulas may be used to charge either in advance (pre-bill) or arrears (post-bill). Some centers may do both, for example pre-bill for a child's scheduled hours then post-bill for overtime. Standard Billing Formulas are included with the program.

Custom Billing Formulas

Depending on the complexity of your billing our Technical Support staff may be able to assist you with making minor modifications to our Standard Billing Formulas over the phone at no charge. Billing Formulas that are specially created for your situation are available for a fee. There is often a turn around time of 4-6 weeks for custom designed formulas. Contact Technical Support for details.