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With up to 12,000 views each month, Procare's Video Library is a great tool for quick learning and new staff training.


Start Here - The Basics

First Time Login, Configuration Lists, Family and Accounting Configuration, Adding Users and User Group Security.

Converting v9 to v10

Things to know when converting from Procare version 9 to v10.

Family Information

Child and Account Information, Immunizations, Child Schedules, Classroom Forecasting, Tracking and Logs. 

Family Accounting

Configuration, Tuition Fees & Billing, Payments, Tuition Express, Deposits.

Tuition Express

Automated ACH or Credit Card Payment Collection Service

Agency Accounting

Configuring and using agency accounting; performing charge posting; processing payments / credits with the Agency Payment Processor; Handling Co-Pays.

Attendance Tracking

Covers setting up your Checkin station, using batch posting procedures, reviewing child and employee timcards, family or employee temporary & permanent registration, checkin station procedures and messaging, and using the receptionist feature.

Meal Tracker

Set up meal times and count meals served.


Covers employee & payroll configuration settings, batch posting benefits (Holiday, vacation), checkin station settings, withholdings, running payroll, 1099 & W2 software, employee child care and employee reimbursements and advances/repayments.

Expenses & Ledger

Track expenses by issuing checks to venodrs or with journal entries, reconcile your bank statement and generate financial reports such as your Balance Sheet, Income Statement and so on.

Reports & Data Viewer

Running standard reports with tracking items or building your own reports with the Data Viewer.

Utilities & Miscellaneous

A variety of topics including: Using the dashboard, setting up reminders, removing duplicate people and restoring data from a backup archive file.

Mobile Web Apps for Data Hosting

Run web based mobile apps on your tablet or phone for use with Procare Data Hosting.