Employees

Covers employee & payroll configuration settings, batch posting benefits (Holiday, vacation), checkin station settings, withholdings, running payroll, 1099 & W2 software, employee child care and employee reimbursements and advances/repayments.

Employee Information

Configuring pay and benefit codes, batch posting benefits and timekeeping for two or more locations.

Employee Attendance & Time Cards

Employee timecard rounding and registration; restriciting check in/out to employee schedules; time display settings; employees working more than one location; basic attendance tracking settings.

Title	Description
Set Up Check In Options	Configure checkin station options, authentication method (fingerprint, cardswipe or person ID) and family / employee information display options.

Checkin Station & Temporary Registration Requirements	Review the requirements for employees to be able to use the checkin station, including issuing employees temporary registration numbers.

Employee Check In (Computer)	Review of the check in/out process for an employee who is registered to use the checkin station.

Restrict Check In/Out and Set Rounding	Help control overtime by restricting employee check in/out times and set rounding options.

Timecard Line Totals On Screen	View child or employee timecard line time totals.

Audit Timecards	View changed or deleted timecard entries.

Time display as HH:MM or HH.HH	Set the way timecard times appear as either hours and minutes, or hours and decimal-hours.

Post Employee Sick Time	Post sick time directly to an individual timecard or as a batch using Batch Post Time Card, either by Primary Work Area, day by day, or as a date range recorded in Planned Benefits.

Pre-record Planned Time Off	Record planned time off such as an upcoming vacation in the employee's Planned benefits tab, to make posting these benefits quicker in the Batch Post Time Card program.

Batch Post Planned Time Off	Post times pre-recorded in the employees Planned benefits area using Batch Post Time Card.

Batch Post Holiday Time	How to batch post time for everyone with the same pay code, such as Holiday.

Unpaid Time Off	How to create a benefit code that pays out at zero dollars and record employee time off without pay.

Employee Works Two or More Locations	Recording work time for an employee who works at two or more locations.

Time Cards Multiple Locations	Viewing and reporting employee timecard information for an employee who works at multiple locations.

Employee Schedules

Setting up employee schedule; forecasting schedule needs.

Payroll

Configure Payroll, tax tables, general withholdings, issue paychecks, employee advances and repayments, and use W2 software.

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Title	Description
Add an Employee

Configure Pay and Benefit Codes	Set up employee pay codes and benefit codes.

Batch Post Accrued Benefits	Batch post benefits accrued for sick or vacation time to all employees as a flat rate or based on a forumla by hours worked.

Vary Benefit Accrual per Employee	Learn how to set up a User Defined Field to indicate the rate at which each employee accures benefits like vacation time. This is the technique to use when staff members earn vacation at different rates, like 0.8 hours for every 40 hours worked (1 week/yr) or 1.6 hours for every 40 hours (2 weeks/yr), etc.

Benefits Posting on Anniversary Date	Record benefit hours for each employee on their anniversary hire date using reminders.

Benefit Hours Report	Reporting benefits for all employees or a single employee.

Title	Description
Region & School Settings	Regional and specific school settings for Federal and State Unemployment tax rates.

Payroll Configuration	Initial Payroll Configuration tasks before issuing paychecks.

Payroll Check Setup	Set up the paycheck printing grid, placing items such as gross dollars, employee name, address, etc. on the grid to match your check layout.

Payroll Formulas Overview	An overview of the employee withholding formulas needed for Federal & State tax tables and any General withholdings you migh twant to use.

Download Federal & State Tax Tables First Time	Perform the initial Federal and State tax tables download.

Download General Withholding Base Formulas	Download a base general withholding formula from Procare's support website such as garnishment, employee child care, health plan, etc.

Create General Withholding Formula	How to create your own general withholdings formulas based on an existing formula.

Withholding Formula Builder	An overview of the formula builder to edit or create new General withholding formulas.

Assign Employee Withholding	Assign withholdings and allowances for employees.

Issue a Paycheck	Issuing employees paychecks.

Employee Advance & Repayment	Processing employee advance checks, and repaying the advance on subsequent paychecks.

Add Employee Reimbursement	Set a recurring reimbursement for employees who routinely purchase school supplies and need to be reimbursed.

Employee Child Care Charge/Credit Descriptions	Creating the Family Accounting charge and credit descriptions needed to record employee child care tuition.

Add Employee Credit	Set up and assign credits such as EIC for employees.

Using W2 Software	Using the W2 program after it has been installed.

1099 Software	Issuing 1099 forms to Vendors.

Title	Description
Forecasting Staffing Needs	Use child and employee schedules plus schedule analysis reports to manage staffing needs in the future.

Employees

Employee Information

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Description

Employee Attendance & Time Cards

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Description

Employee Schedules

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Description

Payroll

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