Drop In Contract Billing

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Drop In Contract Billing works very much like Automated Contract Billing except that, rather than charging all families at once, only the selected family receives a charge. This way the charge may be posted at the time a child is picked up which is ideal for drop in care.

Videos:

Drop In Billing - Contract Cycle and Formula

Getting There

Look Up the family you wish to charge.
From the Functions menu select Family Accounting > Drop In Billing Procedures > Contract Billing.

Drop In Contract Billing

Mark the Contract Cycle(s) you wish to process at this time like Daily or Hourly.
Select a Date for “Children Enrolled As Of”. This will include only actively enrolled children in the selected family.

Note: Their Enrollment Status as of that date must be “Enrolled”.

Choose a Post Date. This is the date the transaction will be recorded on the Account Ledger Card. If you are billing for today's drop in charges then choose today's date.

Note: The “Enrolled As Of” Date and the Post Date should usually be the same.

Enter a Comment if needed. In most cases you’ll leave it as [Comment] which will use the individual comment from each child’s Billing Box.
Enter an Amount Multiplier for the number of days or hours for which you are billing.

Example: If you were billing for 1 day (using a "Daily" contract cycle) the multiplier would be 1.00, but if you were billing for 5 hours (using an "Hourly" cycle) it would be 5.00, which would charge five times the hourly rate.