Using Reports
Employee Data Reports work the same as Family Data Reports. See
Family Data Reports for the basics. Below is a brief description of each employee report.
Currently Checked In
Detail Report by Employee's Name
List of employees currently checked in showing total hours/minutes. Sorted by Employee's Name. The Work Area column displays the Work Area where the Employee is currently checked in, which may not match the Employee's Primary Work Area.
Detail Report by Time In
List of employees currently checked in showing total hours/minutes. Sorted by arrival time. The Work Area column displays the Work Area where the Employee is currently checked in, which may not match the Employee's Primary Work Area.
Employee Benefit
Employee Benefit Summary by Benefit Type
Summary of Employee's Benefit hours with starting balance, amount used and earned for the period, and ending balance, sorted by benefit.
Employee Benefit Summary by Employee
Summary of Employee's Benefit hours with starting balance, amount used and earned for the period, and ending balance, sorted by employee.
Employee Information
Information Sheet (multiple formats)
Displays everyone associated with the employee including addresses, email and phone numbers.
Employee Schedules
Employee Schedule Summary Graph (12 hr or 24 hr)
Displays employee schedules for each Work Area for the specified dates. Sorted by start time and employee name.
Employee Schedule Summary by Work Area
Displays employee schedules for each Work Area for the specified dates. Sorted by start time and employee name.
Employee's Schedule
Displays employee schedules for the specified dates including: Department, Work Area, scheduled times and total hours. Sorted by employee name.
Employment Status
Change of Employee Status
Provides a count of the employees whose status changed during the specified date range. Dbl-click a Status to get details including the name, gender date of birth and age.
Employment Status Summary
Provides a count of employees in each status as of a specific date. Dbl-click a Status to get more details including name, gender, date of birth and age.
Employment Status Summary by Work Area
Provides a count of the number of employees assigned to each Work Area as of a specific date. Dbl-click a Work Area to get details including name, gender, date of birth and age.
Filtered Reports
Address and Contact Information Summary (w/wo Photo)
Summary report displaying all selected employees including address, email and phone numbers.
Email & Phone Number Summary
Summary report displaying all selected Employees including Email and Phone Numbers.
Email Address
List of Employees with Primary Work Area and Email Address – sorted by Last Name.
Name badge (2 x 3 1/2), Photo, Employee Information
Prints a photo name badge with primary classroom for each employee. Used with Avery Label 5871.
Roster
Roster of employees and work areas - sorted by Employee Name.
Immunization Summary
Immunization / Requirement Due Report
Display which immunizations / requirements are coming due or are currently due for each employee.
Immunization / Requirement History
Display the immunization / requirements history for each employee.
Immunization Due or Requirements Due Report
Displays either only the Immunizations or only the Requirements that are due for each employee.
Registration
Registered
Displays a list of employees who are currently Registered and the last time they checked in or out.
Temporary registration
Displays a list of employees who have been assigned a Temporary Registration number. To use the Temporary Registration number they must register with the check in/out system before the expiration date and time.
Sign In/Out Sheets
Daily Sign In/Out - 2
Daily Sign In/Out Sheet with two in/out slots per day. Use the Filter to include specific employees.
Daily Sign In/Out - 4
Daily Sign In/Out Sheet with four in/out slots per day. Use the Filter to include specific employees.
Weekly Sign In/Out
5 Day Sign In/Out Sheet with two in/out slots per day. Use the Filter to select specific employees.
Weekly Sign In/Out by Employee
7 Day Sign In/Out Sheet. One page for each employee. Use the Filter to select specific employees.
Time Card
Department w/Actual and Rounded Times
Display an Employee's Time Card using Pay Code and Department with actual and rounded In / Out Times. At the bottom of the report is a verification statement for the employee to sign.
Department w/Rounded Times
Display an Employee's Time Card using Pay Code and Department with rounded In / Out Times. At the bottom of the report is a verification statement for the employee to sign.
Work Area w/Actual and Rounded Times
Display an Employee's Time Card using Pay Code and Work Area with actual and rounded In / Out Times. At the bottom of the report is a verification statement for the employee to sign.
Work Area w/Rounded Times
Display an Employee's Time Card using Pay Code and Work Area with rounded In / Out Times. At the bottom of the report is a verification statement for the employee to sign.
Time Card Summary
Daily Attendance Summary (12 hr or 24 hr)
Summary of Daily Attendance for each employee.
Employee Time Card Summary
Display a summary for each employee for the period selected.
Employee Time Card Summary Detail
Display a summary for the period with drill down detail for each employee.
Employee Time Card with Drill Down
Display a summary for the period sorted by Department.
Time Card Summary by Department
Display a summary for the period sorted by Department.
Time Card Summary by Department (w/Pay Info)
Display a summary for the period sorted by Department. Includes pay information.
Time Card Summary by Pay Code
Display a summary for the period sorted by Pay Code.
Time Card Summary by Pay Code (w/Pay Info)
Display a summary for the period sorted by Pay Code. Includes pay information.
Time Card Summary by Work Area
Display a summary for the period sorted by Work Area.
Time Card Summary by Work Area (w/Pay Info)
Display a summary for the period sorted by Work Area. Includes pay information.
Tracking
Categories, Items, Employees
List of employees assigned to the selected Tracking Categories. Includes name, primary work area, and email. Sorted by Tracking Category.
Photo, Categories, Items
Displays a small photo with employee’s name, primary work area, and email sorted by the selected Tracking Categories.
User Defined
By Employee's Name
Displays a list of employees with the contents of each User Defined Field sorted by employee’s name. Use when you want to see each employee with the fields for that employee shown below.
By Field Name
Displays a list of Employees with the contents of each User Defined Field sorted by the selected fields. Use when you want to see each field with the employee names below.
By Field Name Order by Field Value
Displays a list of Employees with the contents of each User Defined Field sorted by the selected fields. Use when you want to see each field with the employee names below.
Specific or Individual Reports
Occasionally you might like to print a report for just one employee. You may print a single person's reprot from the following locations. Click the drop down options arrow next to the Report button to choose from various formats.
- Information Sheet: Go to the Employee's Information and Relationships button (3 people icon), Report button.
- Timecard: Go to the Employee's Timecard, Report button.
- Employee Immunizations & Requirements: Go to the Employee's Immunization button, Report button.