Getting There

Before You Begin

Although you may use the Batch Check In feature without tying it to Child Tracking, in most cases you'll want to set up Child Tracking Categories for each bus a child might ride and Assign Tracking to each child ahead of time.

Using Batch Check In

1. Choose what you want to do (check in, out, or transfer children) from the Batch Type list (top left).

 

2. Select the date and time.
3. Place a check next to the Child Tracking Items you wish to include, such as “Bus Run - Jefferson Elementary”. If you select more than one item, children with any of the selected items will be included.

Include All Children: To include all eligible children regardless of their Tracking don’t select any Tracking Items just click Refresh List (bottom left). This is appropriate for the end of the day when you want to check out anyone who is still checked in.

Checking In: Choose whether children should be checked into their Scheduled Classroom (for this day and time) or their more generic Primary Classroom, for example if you’re not using the Child’s Schedule feature.

Transfer to Another Class: When Transferring children you’ll select the classroom(s) they are currently in instead of Tracking Items, and select a "Transfer To" class (lower left). All children will be transferred to that class.

4. Click Refresh List (bottom left) to display all children who meet your criteria and are eligible for this procedure.

Note: To be eligible a child must have a current Enrollment Status of Enrolled and have the appropriate check in / out state on their Time Card. For example, when checking kids in, only children who are currently checked OUT would be eligible.

5. With the children’s names displayed (right side) select the children to include. Place a check in the column header to select them all.

Filter Classrooms: You may process just one classroom at a time by filtering the classroom list. Click the small funnel in the upper right corner of the Classroom header and select the class you want.

Note: You may print the selected children before processing by clicking the Report button at the bottom.

6. Click Process, then Exit.

Note: Children without a classroom cannot be selected. Choose a classroom for them then place a check next to their name.