Overview
Standard Billing Formulas included with Procare can genrate charges for child times based on the child's Attendance, Schedule (including schedule exceptions), Overtime (any time outside a child's scheduled hours), and Extra hours (hour totals that exceed scheduled hour totals). If your billing scenario is more complex, you may need to contact
Technical Support for a quote on a custom billing formula to fit your situation.
Getting There
You can review each of these formulas by going to
Procare Home >
Configuration >
System >
Accounting Management >
Family Accounting >
Billing Formulas.
Standard Billing Formulas
| Formula Name |
Description |
| After Hours Pickup |
Charges by the minute for attended time after the specified end-of-day time. |
| Hourly (Attendance) |
Hourly rate for each day in the date range based on child attendance |
| Hourly (Schedule) |
Hourly rate for each day in the date range based on child schedule inlcuding exceptions |
| Hourly (Overtime) |
Hourly rate that charges for child attendance time that is outside of the child's scheduled time, including schedule exceptions. |
| Hourly (Extra Hours) |
Hourly rate for more hours attended than scheduled any day in the date range. |
| Half/Full (Attendance) |
Picks one of two Daily rates, half or full, over or under the half-day number of hours. For example under 5 hours is half-day, over 5 hours is full-day. |
| Half-Full (Schedule) |
Same as above but uses the child's schedule, including exceptions. |
| Half/Full (Extra Charge) |
Compares Scheduled time including exceptions to actual Attended time and charges for extra half or full days not scheduled. |
| Before/After (Attendance) |
Can charge up to seven different daily rates for combinations for attended time in the morning only, afternoon only, mid-day only, mid-day & afternoon, morning & mid-day, morning & afternoon only or all day. Good for snow days, inservice, etc. |
| Before/After (Schedule) |
Same as above but uses the child's schedule instead of attended time. |
| Before/After (Extra Charge) |
Same as above but charges for extra time attended but not scheduled, for example, extra mid-day hours, etc. |
| Agency w/Monthly Absent Days |
Charges a daily rate and includes a specified number of allowed absent days. |
| Agency Not Allowed Absent Days |
Charges a daily rate that can be charged to the family for agency disallowed absent days. |
tags: formula billing, standard time and attendance billing, attendance billing.