Yes. Right-click the Balance header and uncheck Show Account Balances. To show the balance column again, right-click the Key header, and click Show Account Balances.

When two or more people pay separately for the same child each person must be set up as the Primary Payer on their own separate account.

1. Create a New Account for each party, for example one for mom and another for dad.
2. Add the same child to each account. On the first account you'll choose "Add New Child". For any additional accounts you'll choose "Add Existing Child" so the system recognizes them as the same person.
3. In the Billing Box set up the fees to be charged to each account. Since the Billing Box is tied to the child it doesn't matter which account is displayed when you access the Billing Box screen.

See the full article on Divorced Parents for more detail.

Selecting or changing  the date on a Ledger Card depends on these factors:

1. The number of days you may post into the past or future is set in Region & School Option screen.
   1. From the Procare Home screen go to Configuration > System > Locations & Users > Regions & Schools.
   2. Dbl-click the name of the Region or School depending on whether you want the change to affect all schools in the region or just one. Choose the category Family Accounting (left side) then under the heading Ledger Card Posting choose a date for  Limit Ledger Posting and the number of Days Back and Days Forward allowed.

   

2. If the entry has already been posted:
   1. In order to make a change the User Group to which you are assigned must not be blocked from the ability to "Modify Posted Ledger Entries" (limit 20.20.40.20).
   2. If the entry is a payment and a lock appears next to it you may be able to re-open the Deposit Report to which it is attached. See making a Deposit Correction.

A lock next to a payment on a Family Ledger Card indicates that payment is part of a closed Deposit Report.

 To change a locked payment item:

1. Re-open the Deposit Report which includes the item and remove it from the deposit. Then temporarily re-close the deposit minus the item you removed. You'll need to adjust the amount of the deposit (under Deposit Accounts) near the bottom of the screen.
    
2. Go to the Account Ledger and change or void the item as needed. If you voided the item then repost it correctly.
    
3. Re-open the Deposit Report once again. Click the Show All button (lower left) so the corrected entry is available and add it to the report. Re-close the deposit with the correct total amount.

See the full article on Correcting a Closed Deposit for more detail.



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Statements may not be sorted by classroom, however you may use Account Tracking to do something similar.

Explanation

Statements are financial reports tied to the account as a whole (the Primary Payer) not to individual children. Multiple children may be assigned to each account, each with a different Primary Classroom. Children may also be scheduled in multiple classrooms throughout the day, week, etc. This results in a complex situation where a single classroom cannot be associated with a financial statement for a family.

Use Account Tracking

You could do something similar by assigning an Account Tracking item to each family to represent a classroom of your choice.

1. Use Account Tracking to create a Tracking Group like "Classroom" with the names of each classroom as items within the group. Do not use Child Tracking.
2. Assign One Tracking Item to each Account (not each child) to act as the"classroom" for the family as a whole.
3. When printing reports, like the Standard Customer Statement , use the Select Filter to choose one account tracking item at a time, like "Preschool". Print the statements all at once for everyone assigned that tracking item and set them aside as your "Preschool" statements, for example.
4. Repeat step 3 for each classroom tracking item.

If both parents, shown as the primary and secondary payers on the account, have the same address then both names will appear on the Customer Statement as well as Address Labels.

To be sure the address is identical on both payers use the Copy & Paste buttons:

1. Open the primary payer's Person Information by double-clicking their name. 
2. Click once on the address you want to copy, then click the Copy button.  
3. Exit the primary payer screen and open the secondary payer's screen.
4. Click Paste button to paste in the exact same address. Be sure these two addresses are listed first if there is more than one address for that person. Use the green up/down arrows to re-position the address if needed.

If you have divorced parents they might have split billing and separate statements.  See the full article on Divorced Parents for more details.

Yes, if you recorded the check number in the comment field on the ledger card.

To find accounts with a payment matching the check number, set the Account Filter to filter the Account view to include accounts where the Ledger Card Comment = the check number you are looking for.

1. Click the Blue Funnel, choose Filter by: Account at the top.
2. Click the Ledger Comment, then choose Contains in the option box.
3. Type in the check number in the box to the right.
4. Exit. You will see only accounts that have a comment containing the check number.
5. When you are finished, click Default Filter to return to your normal view.

Undeposited Payments are considered an asset. They are payments you have collected but not yet deposited in the bank. Typically this is the amount of cash and checks sitting in your cash drawer waiting to be deposited.

Deposit Reports
Current payments that have not yet been deposited show up on your Deposit Report under the View Current button. Go to Functions > Family Accounting > Deposit Reports > View Current.

Receivable Journal Summary
The "Receivable Journal Summary" report shows Undeposited Payments as the difference between payments received and deposits closed during the dates you select. Think of this as a snapshot in time. When the report shows Undeposited Payments for a past month, that is okay. It is not related to current payments waiting to be deposited.

Example:

For "In Service" days presumably school age children are attending your center during the day, when they would otherwise be attending only before or after school.

If you use Billing Formulas (that charge for extra days or extra hours) that would be covered the next time you run Automated Formula Billing based on the additional time on each Child Time Card.

If you use Contract Cycles any additional fees for "In Service" days could be recorded with the Quick Ledger Posting or Selected Accounts Billing features, for example you could select only families with children in the After School classroom.

See also: Contract Cycles vs Billing Formulas

Aging reports for families show how long an amount due has been owed by placing it in a column (sometimes known as a "bucket") such as 7, 14, 21 or 28 days old. When payments are made the oldest balance is always paid off first (regardless of date), while credits, like a family discount, apply based on the date the credit was given.

Example:
Last month you charged a family 100 dollars. Yesterday you charged them another 100 and also gave a 10 dollar family discount. Today they made a partial payment of 80. Their balance due would be 110 (100 + 100 -10 -80 = 110).

The payment would apply to the original 100 owed so, on a 7 day aging report, you would see 20 still owed in the over 28 days column (100 - 80 = 20). There would be 90 owed in the "current" column since only the family discount would be applied to the current fees (100 - 10 = 90). The total balance owed would still be 110 (20 + 90 = 110).

Current	7 Days	14 Days	21 Days	+ 28 Days	Balance
90.00	0.00	0.00	0.00	20.00	110.00