---
title: "1st Time Beginning Balances / Edit Balances for Expenses & Ledger"
slug: "1st-time-beginning-balances-edit-balances-for-expenses-ledger"
tags: ["FrmBeginningBalances", "FrmBalancesAutoOrMan", "FrmReviewBalances", "FrmBegBalanceEdit"]
updated: 2023-12-22T06:44:22Z
published: 2023-12-22T06:44:22Z
canonical: "www.procaresupport.com/1st-time-beginning-balances-edit-balances-for-expenses-ledger"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://www.procaresupport.com/llms.txt
> Use this file to discover all available pages before exploring further.

# 1st Time Beginning Balances / Edit Balances for Expenses & Ledger

Enter beginning balances for each asset, liability and equity account as needed. In most cases revenue and expenses begin the year at zero. Typically these balances are entered just once when you first begin using Procare. In subsequent years you’ll use the [Calculate](/procare-desktop/docs/calculate-beginning-balances-for-new-year) feature to determine beginning balances.

It’s important to have correct beginning balances in order to get meaningful financial reports. Please contact your accountant for help in this area.

## Before You Begin

If you are converting from version 9 please read the article on [Beginning Balances After Conversion](/procare-desktop/docs/beginning-balances-after-conversion).

## Getting There

1. From the *Procare Home* screen click *Configuration > System*.
2. Go to *Accounting Management > Expenses & Ledger >* dbl-click *Beginning Balance*.

## Enter New Balances

1. At the *Beginning Balances* screen:
  1. If you have more than one region click *Change Region* to select the region for these balances.
    1. To view or change your calendar dates click [GL Dates](/procare-desktop/docs/general-ledger-dates) (optional).
  2. To enter balances click New then choose an *As Of Date* for these balances, usually the last day of your prior fiscal year (like Dec. 31st) and click *Start*.
2. At the Beginning Balances Editor:
  1. Click a tab (at the top) like *Assets*, *Liabilities* or *Equity* then click the plus sign (+) next to a sub-category like “Current Assets” to display the *Account Number* and *Description*.
  2. Enter the *Amount* for each account as needed.  

Hint: Some accounts may begin at zero, for example Revenue and Expense accounts typically begin the year at zero.
3. Click *Review* (lower left) to make sure the sum of the debit accounts is equal to the sum of the credit accounts. Make any adjustments to your balances as needed.Need help with balances? Please contact your accountant.
4. Click *Save > Exit*.

## Edit or View Existing Balances

1. At the *Beginning Balances* screen a list of any previous balances (for the selected Region) will be displayed including the *As Of Date* and totals for *Debits* and *Credits*.
  1. If you have more than one region click *Change Region* to select a different one, if needed.
  2. Dbl-click anywhere on the line such as on the *As Of Date* then choose *Edit*.
2. At the Beginning Balances Editor:
  1. Click a tab (at the top) like *Assets*, *Liabilities* or *Equity* then click the plus sign (+) next to a sub-category like “Current Assets” to display the *Account Number* and *Description*.
  2. Edit the *Amount* for each account as needed.
3. Click *Review* (lower left) to make sure the sum of the debit accounts is equal to the sum of the credit accounts. Make any adjustments to your balances as needed.
4. Click *Save > Exit*.