---
title: "Add Immunizations (Shot Records) to a Child, Employee"
slug: "add-immunizations-shot-records-to-a-child-employee"
tags: ["frmImmunizationsApplyDates", "frmDefinitionDetailsDisplay"]
updated: 2025-07-07T15:18:53Z
published: 2025-07-07T15:18:53Z
canonical: "www.procaresupport.com/add-immunizations-shot-records-to-a-child-employee"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://www.procaresupport.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Add Immunizations (Shot Records) to a Child, Employee

Record dates a child (or employee) received each immunization or other date based requirement. [Embedded content](https://www.youtube.com/embed/fF29lxvckak)

## Before You Begin

Set up when each immunization is due. See: [Immunization Setup](/procare-desktop/docs/set-up-immunizations-shot-records-and-requirements)

## Getting There

1. [Look up a Family](/procare-desktop/docs/look-up-search-for-families) (or employee) and click once on the name of the person to select them.
2. With the child (or employee) name selected, click the *Immunization & Requirements* icon (syringe) on the toolbar.

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Family+%26+Child+Information/Add+Immunizations/Add+Immunizations_122023_image+1.png)

**Note**: A green icon means there are no immunizations due for this person.

## Immunizations Due or Coming Due Soon

An immunization is due when either of two shot icons turns red; a pink icon indicates in item will be due soon.

a. If any child in a family has something due (or coming due) the shot icon (upper right) will change color. Hold your mouse over the icons to see which children are due.

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Family+%26+Child+Information/Add+Immunizations/Add+Immunizations_122023_image+2.png)

b. A red (or pink) icon on the child toolbar means that particular child has something due (or due soon).

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Family+%26+Child+Information/Add+Immunizations/Add+Immunizations_122023_image+3.png)

## Immunizations & Requirements for Child / Employee

**Enter Dates Immunizations were Received**

1. Choose either the *Immunization* or *Requirement* tab (upper left).

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Family+%26+Child+Information/Add+Immunizations/Add+Immunizations_122023_image+4.png)

1. Enter the date each item was received by selecting a date from the calendar. If you type the date, click the small *Save* button. When using the calendar, it’s not necessary to click the small *Save* button.

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Family+%26+Child+Information/Add+Immunizations/Add+Immunizations_122023_image+5.png) ![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Family+%26+Child+Information/Add+Immunizations/Add+Immunizations_122023_image+6.png)

**Hint**: See Keyboard Shortcuts below.

1. Optional: Enter a *Comment* to explain a unique situation for this child.
2. Click *Save* > *Exit* (bottom right).

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Family+%26+Child+Information/Add+Immunizations/Add+Immunizations_122023_image+7.png) then ![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Family+%26+Child+Information/Add+Immunizations/Add+Immunizations_122023_image+8.png)

**Child is Exempt** If a child is exempt from an immunization (or a shot in the series) just check the *Exempt* box instead of entering a date. You may also add a *Comment* to explain why the child is exempt (optional).

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Family+%26+Child+Information/Add+Immunizations/Add+Immunizations_122023_image+9.png)

## Change an Immunization Date

To change a date, select the new date from the calendar. If you type the date, click the small *Save* button. When using the calendar, it’s not necessary to click the small *Save* button.

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Family+%26+Child+Information/Add+Immunizations/Add+Immunizations_122023_image+10.png)

## Delete / Remove an Immunization Date

To remove an incorrect date, start with the most recent date and work your way from the bottom of the list to the top. .

1. Open the most recent date field (bottom date in that column) and dbl-click to select the entire date.
2. Press the *Delete* key (on your keyboard) to erase the date.
3. You must click the small Save button on the date screen.

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Family+%26+Child+Information/Add+Immunizations/Add+Immunizations_122023_image+11.png)

**Keyboard Shortcuts** Use the following keystrokes to move between and edit immunization dates.

- *F4*: Open a date field so you can type the date.
- *Tab*: Move down through a series of dates.
- *Arrow Up, Down*: Move up or down through a series of dates.
- *Arrow Right, Left*: Move side to side from one immunization to another.
- *Enter*: Save an item when the *Date* or *Save* buttons are highlighted.
- *Spacebar*: Mark an item like the “exempt” box or save an item when the *Save* button is highlighted.