---
title: "Add or Edit a Vendor"
slug: "add-or-edit-a-vendor"
tags: ["VendorDataCard"]
updated: 2024-11-22T13:03:49Z
published: 2024-11-22T13:03:49Z
canonical: "www.procaresupport.com/add-or-edit-a-vendor"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://www.procaresupport.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Add or Edit a Vendor

Once you’ve set up the basic *System Configuration* settings for the *Expenses & Ledger* module you’re ready to begin entering vendors. [Embedded content](https://www.youtube.com/embed/zd2WO53OBXE)

## Getting There

At the main screen of the [*Expenses & Ledger*](/procare-desktop/docs/expense-ledgers) module click [*Add Vendor*](/procare-desktop/docs/add-or-edit-a-vendor) icon (folder with the plus (+) sign) on the toolbar.

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Expense+%26+Ledger/AddOrEditAVendor_1202_1.png)

## Enter a Vendor

1. At the *Add Vendor* screen:
  1. Type the name of the company on the top line.
  2. If you have more than one location choose whether this vendor will be available to *All Schools in this Region or Only the Current School*. This will also allow you to Split a Check Among Schools ![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Expense+%26+Ledger/AddOrEditAVendor_1202_2.png)
  3. Enter your *Account Number* with this vendor and the vendor’s *Tax ID Number* (optional).
  4. Enter the main business *Address* and *Telephone* numbers.
  5. You may also include a link to their Website (optional).
  6. Click *Save > Exit*.
2. Optional: You may want to add Contact People for this vendor.

## Edit Vendor Information

You may edit a vendor to add or change information, mark them as “hidden”, enter a comment or alert, etc.

1. Look up the Vendor at the main screen of the [Expenses & Ledger](/procare-desktop/docs/expense-ledgers) module and click the  [*Edit Vendor*](/procare-desktop/docs/add-or-edit-a-vendor) icon (file folder) on the toolbar.

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Expense+%26+Ledger/AddOrEditAVendor_1202_3.png)

1. At the  [*Edit Vendor*](/procare-desktop/docs/add-or-edit-a-vendor) screen to make any necessary changes or additions.
2. Click *Save > Exit*.