---
title: "Benefit Codes"
slug: "benefit-codes"
tags: ["FrmPayCodeBenefitsDefinitions"]
updated: 2025-09-03T16:27:19Z
published: 2025-09-03T16:27:19Z
canonical: "www.procaresupport.com/benefit-codes"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://www.procaresupport.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Benefit Codes

Select items which are benefits from your list of Pay Codes such as vacation, sick, holiday, etc. Benefit codes are used to help you [Track Benefit Hours](/procare-desktop/docs/employee-vacations-benefits) for each employee. [Embedded content](https://www.youtube.com/embed/5XAn9qLspyE)

## Before You Begin

Set up [Pay Codes](/procare-desktop/docs/pay-codes) for anything that will be a benefit such as Vacation, Sick Time, Unpaid Absence, Bereavement, etc. Then you’ll select the codes that are benefits as explained below.

## Getting There

1. From the *Procare Home* screen click *Configuration > System.*
2. Go to *Accounting Management > Employee Data > dbl-click Benefit Codes.*

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Activity+Manager/Benefit+Codes_122023_image+1.png)

## Benefit Codes

1. To create a new *Benefit Code:*
  1. Click the top (blank) line and select an existing *Pay Code* from the list like “Vacation”.

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Activity+Manager/Benefit+Codes_122023_image+2.png)

2. Enter the percentage at which benefits for this pay code are paid, typically 100% of their normal hourly rate. Their normal rate is determined by the H*ourly Pay Code* checked for *Benefits* on the [Employee Pay Rate](/procare-desktop/docs/pay-codes) screen. **Hint:** To record unpaid time off make a benefit code such as “Unpaid Absence” set to zero percent (paid out at 0% of their normal hourly rate). 3. If you’d like the total hours remaining for this benefit to appear on payroll check stubs, place a mark in the *Check Stub* box (requires Payroll module). This is useful for vacation and sick time, but not for things like holidays, where you typically do not accrue and use hours.

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Activity+Manager/Benefit+Codes_122023_image+3.png)

If the *Check Stub* column is marked, the hours remaining will appear on the stub (image below).

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Activity+Manager/Benefit+Codes_122023_image+4.png)

1. Click Save or tap Enter (on your keyboard) until a new blank line appears and continue adding new Benefit Codes.
2. Use the *Up & Down* arrows to change their order as needed, then click *Save > Exit.*