---
title: "Child Schedule Overrides & Absences"
slug: "child-schedule-overrides-absences"
tags: ["FrmChildScheduleExceptions"]
updated: 2024-09-24T18:23:19Z
published: 2024-09-24T18:23:19Z
canonical: "www.procaresupport.com/child-schedule-overrides-absences"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://www.procaresupport.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Child Schedule Overrides & Absences

Use an Override/Absence when there is a one-time change to a child’s schedule, for example they will be: in a different classroom, arriving at a different time, leaving early, on vacation, etc. [Embedded content](https://www.youtube.com/embed/ZaL1FXPwrPs)

## Getting There

1. [Look up a Family](/procare-desktop/docs/look-up-search-for-families) and click once on the name of the child to select them.
2. With the child’s name selected, click the *Schedule Overrides & Absences* icon (calendar with pencil) on the child toolbar. **Note**: Overrides & Absences affect the child’s schedule, but not any activities assigned using the [Activity Manager.](/procare-desktop/docs/assign-activities-to-one-child)

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Family+%26+Child+Information/Child+Schedule+Overrides+and+Absences/Child+Schedule+Overrides+%26+Absences_122023_image+1.png)

## Schedule Overrides & Absences

1. Enter the change on the *Overrides* or *Absences* tab.
  1. Use *Overrides* when a child will be there at least part of the day but the time, day or class is different. This may be appropriate if they are staying longer than usual, are coming on a day they are not normally scheduled, or will be in a different classroom. An *Override* completely replaces their schedule for the day and is not counted on the *Balances* tab.
  2. Use *Absences* when a child will be gone all or part of the day. This may be used for a doctor’s appointment, vacation or other planned absence. The time of an absence is removed from their schedule, but the rest of the day remains intact. For example, a child might be scheduled from 9:00am – 4:00pm, but will be away from 1:00 – 2:00pm for an appointment. Using an absence the schedule would remain from 9:00am – 1:00pm and 2:00 – 4:00pm. Absences are recorded for future reference on the *Balances* tab in order to track how much vacation time, etc. a child has used.
  3. Start and End times for an *Absence* determine the number of hours counted on the *Balances* tab. If a child was scheduled five hours, but you wanted the absence to count as eight hours of their allowed vacation time, you could adjust the *Start* and *End* times accordingly.
  4. **Hint**: Use the *Group* button to sort *Overrides* by the classroom or *Absences* by the reason.
2. Click *Save > Exit.*

## Review Schedule

Use the [Review Button](/procare-desktop/docs/review-schedule-and-review-activities) to see or print a child’s schedule, including all exceptions.