--- title: "Daily Meal Tracker: Batch Count" slug: "daily-meal-tracker-batch-count" tags: ["frmChildDailyMealTracker"] updated: 2024-10-24T13:41:47Z published: 2024-10-24T13:41:47Z canonical: "www.procaresupport.com/daily-meal-tracker-batch-count" --- > ## Documentation Index > Fetch the complete documentation index at: https://www.procaresupport.com/llms.txt > Use this file to discover all available pages before exploring further. # Daily Meal Tracker: Batch Count The Daily Meal Tracker lets you manage meal counts for enrolled children at once. You may also choose to view or change meals for a single child on their [Child Meal Tracker](/procare-desktop/docs/child-meal-tracker-setup-and-use) screen. [Embedded content](https://www.youtube.com/embed/3IYyMaLaxL4) ## Before You Begin 1. Set up [Classroom Meal Times](/procare-desktop/docs/meal-times) (required for automated meal counts). 2. Make sure *Food Program Age Groups* are set up correctly under the *Family Data* section of [Region / School Options](/procare-desktop/docs/region-and-school-options). 3. The date of birth for each child should be entered on their [Person Information](/procare-desktop/docs/person-information) screen, so they may be counted in the appropriate age group. 4. A child must have an [Enrollment Status](/procare-desktop/docs/child-enrollment-status) of “Enrolled” as of the date selected on the Daily Meal Tracker screen. 5. The child’s *Food Status* is different. It may say “Not Enrolled” which means they have not been assigned a status like Free, Reduced or Paid on their [Information & Relationships](/procare-desktop/docs/child-information-relationships) screen. ## Getting There At the main screen of Family Data & Accounting click *Functions > Meal Tracking > Daily Meal Tracker.* ## Batch Count Meals --- **Important!** It is your responsibility to make sure meal counts you submit for reimbursement include only those children who were served. Automated meal counts are a great starting point, but you will need to make manual adjustments. For example, a child may be scheduled during the morning snack, but that does not necessarily mean they were actually there AND were served that meal. **Hint:** You may print a *Meal Rollcall Sheet* to manually record the actual meals served. See: [Meal Tracker Reports](/procare-desktop/docs/meal-tracker-reports) --- **Automated Counts:** Meal counts may be based on schedules or attendance: 1. Click the *Schedule* button (lower left) to count meals based on each [Child’s Schedule](/procare-desktop/docs/assign-child-schedules). Choose the dates and click *Process Schedule.* ![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Meal+Tracker/Daily+Meal+Tracker/Daily+Meal+Tracker+Batch+Count_122023_image+1.png) then ![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Meal+Tracker/Daily+Meal+Tracker/Daily+Meal+Tracker+Batch+Count_122023_image+2.png) 1. Or, click the *Attend* button (lower left) to count meals based on each [Child’s Time Card](/procare-desktop/docs/child-time-card) (requires Attendance Tracker). Choose the dates and click *Process Attend.* ![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Meal+Tracker/Daily+Meal+Tracker/Daily+Meal+Tracker+Batch+Count_122023_image+3.png) then ![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Meal+Tracker/Daily+Meal+Tracker/Daily+Meal+Tracker+Batch+Count_122023_image+4.png) **Manual Adjustments:** 1. Select a day from the drop down calendar or use the left / right *Arrow* buttons to move one day at a time. ![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Meal+Tracker/Daily+Meal+Tracker/Daily+Meal+Tracker+Batch+Count_122023_image+5.png) 2. Check the box next to a meal for a given child to count the meal. To remove a meal just uncheck the box. ![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Meal+Tracker/Daily+Meal+Tracker/Daily+Meal+Tracker+Batch+Count_122023_image+6.png) 3. Or, check the *Apply to All* box at the top of meal column (like “BR” for breakfast) to count a meal for all children on that day. You may then remove check marks from children who were not served that meal. ![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Meal+Tracker/Daily+Meal+Tracker/Daily+Meal+Tracker+Batch+Count_122023_image+7.png) 1. Hint: You may also do the reverse, that is, uncheck the *Apply to All* box to remove a meal from all children on that day. 2. Click *Save > Exit.* ## Sort and Filter You may [Sort & Filter](/procare-desktop/docs/sort-and-filter) the list of children by clicking the column headings at the top like last name, age group, primary classroom. ## Background Colors - A white background indicates a normal day when the center is open. ![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Meal+Tracker/Daily+Meal+Tracker/Daily+Meal+Tracker+Batch+Count_122023_image+8.png) - A green background is used for days this location is usually closed (such as weekends) according to the *Hours of Operation* you have set under the *General* section of [Region / School Options](/procare-desktop/docs/region-and-school-options). ![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Meal+Tracker/Daily+Meal+Tracker/Daily+Meal+Tracker+Batch+Count_122023_image+9.png) - A blue background indicates a special day this location is closed (such as a holiday) based on your [School Close Dates](/procare-desktop/docs/school-close-dates). ![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Meal+Tracker/Daily+Meal+Tracker/Daily+Meal+Tracker+Batch+Count_122023_image+10.png)