---
title: "Deposit Reports for POS Payments"
slug: "deposit-reports-for-pos-payments"
updated: 2024-09-20T14:45:45Z
published: 2024-09-20T14:45:45Z
canonical: "www.procaresupport.com/deposit-reports-for-pos-payments"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://www.procaresupport.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Deposit Reports for POS Payments

Tuition Express

## Point-of-Sale Payments & Deposit Reports

How point-of-sale (POS) payments work with Procare Deposit Reports, depends on which version of Procare you are using.

- [Version 10.2.6383 and higher (current versions) close POS deposits automatically.](https://procaresupport.com/deposit-reports-for-pos-payments/#auto-deposit)
- [Version 10.2.6331 and lower (older versions) require you to manually close POS deposits.](https://procaresupport.com/deposit-reports-for-pos-payments/#manual-deposit)

---

## Process Daily to Auto-Close Deposits

In order to have POS payments auto-close in their own Deposit Reports, you must go to either the [Process Tuition Express](https://procaresupport.com/process-tuition-express/) screen or the new [Process Automated Online Posting](https://www.procaresupport.com/procare-desktop/docs/declined-payments#when-should-i-use-process-automated-online-posting) screen (image below). When you do so, deposits are closed for POS payments made the previous day. ![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Tuition+Express/Deposit+Reports+for+POS+Payments-122023/Deposit+Reports+for+POS+Payments-122023-1.png)

**Important!** POS payments made up to 7:00 p.m. (in your local time zone) are are typically processed the following business day subject to bank funding and processing approvals. Based on this cutoff time, a single Deposit Report may include POS payments made on more than one day. For example, payments processed after 7:00 p.m. on Monday are combined with payments up to 7:00 p.m. on Tuesday. The combined total is deposited to your bank account on the next business day, in this example, Wednesday.

## Close Your Deposit Reports Message

If you update to version 10.2.6383 from a previous version of Procare and have existing POS payments that have not yet been closed in a Deposit Report, you will get a message asking if you want Procare to “Close Your Deposit Reports?”.

- Answer “Yes” to automatically close any existing POS payments in their own deposit reports, one for each day. From that point on, all future reports will also auto-close.
- Answer “No” if you prefer to manually close the existing POS payments. Once you’ve manually closed them, all future reports will auto-close. Note: If you don’t close the deposits manually, you’ll continue to receive this message.  

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Tuition+Express/Deposit+Reports+for+POS+Payments-122023/Deposit+Reports+for+POS+Payments-122023-2.png)

---

## Point of Sale & Manual Deposits

At the end of each day, in version 10.2.6331 and lower of Procare, you’ll need to manually close point-of-sale (POS) payments received that day in their own deposit report, separate from any other cash or check payments you may have received.

1. Follow the instructions for [Deposit Reports](https://procaresupport.com/deposit-reports/).
2. Be sure to select only current POS payments for the deposit. Typically, these will have the payment description “Pmt Tuition Express:CC POS”.
3. Select the bank account (listed under *Deposit Accounts*) to which the funds are deposited.
4. Choose a *Post Date* to match the date the POS payments were processed.

**Note**: If you have POS payments listed that were received on different days you’ll want to:

a. Choose all POS payments for a particular day only. b. Close the report. c. Then create a separate report for the next day, etc.

1. Recommended: Type “POS” in the *Comment* box. This will make it easy to quickly identify POS deposits.
2. Click *Close Report*.

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Tuition+Express/Deposit+Reports+for+POS+Payments-122023/Deposit+Reports+for+POS+Payments-122023-3.png)