---
title: "Employee Time Card"
slug: "employee-time-card"
updated: 2023-12-18T17:00:41Z
published: 2023-12-18T17:00:41Z
canonical: "www.procaresupport.com/employee-time-card"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://www.procaresupport.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Employee Time Card

Use the Time Card to view an employee’s clock in times or make manual entries and corrections.

## Getting There

Look up the Employee and click the *Time Card* icon (clock) on the toolbar.

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Activity+Manager/Employee+Time+Card+1130_1.png)

## Employee Time Cards – Add / Change a Entry

1. To enter a new line the previous line must have both a *Time In* and *Out:*
  1. Click the bottom (blank) line and select a *Pay Code* and *Work Area.*
  2. Confirm the *Date In* and *Time In* which default to the current date and time. Make changes as needed.
  3. **Optional:** If you’re ready to add check “out” information select a *Date Out* then confirm the *Time Out* which defaults to the current time. Make changes as needed.
  4. Click *Save.*

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Activity+Manager/Employee+Time+Card+1130_2.png)

1. If the line just entered has both a *Time In* and *Out* you may continue adding additional lines clicking Save after each one.  

**Hints:** Hold your mouse (hover) over the far left side of the line to see the total hours for that line.

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Activity+Manager/Employee+Time+Card+1130_3.png)

Click *Show Rounding* to see in / out times rounded then click *Show Actual* to toggle back to the exact time. Rounding may be set by a System Supervisor at the Regions & Schools Options screen.

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Activity+Manager/Employee+Time+Card+1130_4.png)

Use the Audit button to view a history of all changes on the Time Card.

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Activity+Manager/Employee+Time+Card+1130_5.png)

Use *Copy Day* or *Copy Week* to quickly repeat information. Click on a new blank line then click Copy Day or Copy Week.

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Activity+Manager/Employee+Time+Card+1130_6.png)

1. When finished, click *Exit.*

## Enter Time for a Prior Day

If the child is currently checked in and you need to enter time from a previous day, use the Batch Post Employee Time Card function. You cannot manually enter a new line on the Time Card while a person is currently checked in.

## Color Coding

Yellow lines indicate the current pay period, while blue lines show the previous pay period, and all other times have a white background.

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Activity+Manager/Employee+Time+Card+1130_7.png)