---
title: "Expenses & Ledger Overview"
slug: "expenses-ledger-overview"
updated: 2024-09-18T19:50:46Z
published: 2024-09-18T19:50:46Z
canonical: "www.procaresupport.com/expenses-ledger-overview"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://www.procaresupport.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Expenses & Ledger Overview

The Expenses & Ledger module is the place to set up vendors, record expenses, reconcile your checkbook and print overall financial reports that include data from Family Accounting and Payroll too.

## Before You Begin

You’ll want to set up your Chart of Accounts with *Account Numbers* for expense categories you regularly use (office supplies, food/snacks, insurance, etc.) as well as any assets, liabilities, equity or revenue accounts you’ll use. Of course, you can always come back later and add new account numbers as needed.

## Configure Expenses & Ledger

Before entering vendors, recording checks or reconciling your checkbook you’ll need to select some of the overall setting that affect the Expenses & Ledger module.

- [Account Assignments](/procare-desktop/docs/account-assignments)
- [General Ledger Dates (Fiscal Calendar)](/procare-desktop/docs/general-ledger-dates)
- [Check Printing Setup](/procare-desktop/docs/check-printing-setup)
- [Budgets](/procare-desktop/docs/create-a-budget)
- [Beginning Balances](/procare-desktop/docs/understanding-beginning-balances)
- [Journal Names](/procare-desktop/docs/conversion-table)

## Vendor Information

Now that you’ve set up the basic configuration settings you’re ready to enter vendors.

- [Vendor Information](/procare-desktop/docs/look-up-search-for-a-vendor)
- [Contact People](/procare-desktop/docs/contact-people-for-procare-cloud)
- [Standard Expense Account Numbers](/procare-desktop/docs/standard-account-numbers-for-vendors)

## Pay Bills, Reconcile Bank Accounts

Once the vendors information is added you may:

- [Enter Year to Date Expenses](/procare-desktop/docs/year-to-date-vendor-checks)
- [Pay Bills / Issue Checks](/procare-desktop/docs/issue-a-check-to-a-vendor)
- [Print a Batch of Checks](/procare-desktop/docs/batch-print-checks)
- [Make a Journal Entry](/procare-desktop/docs/make-a-journal-entry-general-journals)
- [Reconcile Bank Accounts](/procare-desktop/docs/bank-statement-reconciliation)
- [Financial Reports](/procare-desktop/docs/voids-financial-reports)

## Bank Balance, Credit Cards, Petty Cash

Other topics of interest include:

- [Bank Balance](https://www.procaresupport.com/procare-desktop/docs/balances#how-do-i-check-my-bank-balance)
- [Credit Card Purchases](/procare-desktop/docs/credit-cards-payments-purchases)
- [Petty Cash](/procare-desktop/docs/petty-cash)