How does Cash vs. Accrual affect Reports?
  • 22 Dec 2023
  • 1 Minute to read

How does Cash vs. Accrual affect Reports?


Article summary

Within Region Options (image below), in the General section, you may select the Accounting Type as Cash or Accrual. As a general definition, cash accounting recognizes income or expenses on the date cash is received or transferred. Accrual accounting recognizes income or expenses on the date a charge or expense is recorded.

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The selection affects reports in the following areas of Procare:

  • Family and Agency Accounting – No effect. Because individual family payments are applied to the balance due, and not to a specific charge, revenue is always reported on the date of the charge, like an accrual system. Cash accounting is not supported. If needed, the Charge/Credit Summary report will detail when payments are posted.
  • Payroll – If cash is selected, the expense is recognized on the “print” date of the check. If accrual is selected, the expense is recognized on the “post” date of the check.
  • Expenses and Ledger – If cash is selected, the expense is recognized on the “print” date of the check.

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