---
title: "Late Payment Calculator"
slug: "late-payment-calculator"
updated: 2025-07-28T12:53:13Z
published: 2025-07-28T12:53:13Z
canonical: "www.procaresupport.com/late-payment-calculator"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://www.procaresupport.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Late Payment Calculator

Use the Late Payment Calculator to charge a fixed amount or a percentage of each family’s past due balance.

[Embedded content](https://www.youtube.com/embed/T5Jt4CkCs8s)

## Getting There

At the main screen of *Family Data & Accounting go to Functions > Family Accounting > Late Payment Calculator.* ![Image showing directions in article](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Family+Accounting/Late+Payment+Calculator_1213_1.png)

## Process Late Payment Fees

1. At the Late *Payment Calculator* screen:
  1. Choose a *Post Date.* This is the date the transaction will be recorded on the [Account Ledger Card](/procare-desktop/docs/account-ledger-card).
  2. Choose a *Description* for the charge, like “Late Payment”. You may set a default charge description in the Family Accounting section of [Region & School Options](/procare-desktop/docs/region-and-school-options).
  3. Enter a *Comment* to further describe this item, if needed.
  4. Enter a balance and an “as of” date. For example, you may want to charge everyone with a balance over 50.00 as of Monday the 1st, or to charge all accounts who owe you money, enter a balance of zero. ![Image showing directions in article](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Family+Accounting/Late+Payment+Calculator_1213_2.png)
  5. Enter a percentage and/or a fixed amount to charge. The higher of the two will be charged, for example: 3% or 10.00. **Hint:** To always charge a percentage, leave the amount field at zero. To always charge a flat amount, leave the percentage at zero.
2. Click *Next.* ![Image showing directions in article](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Family+Accounting/Late+Payment+Calculator_1213_3.png)
3. Select the accounts you wish to process or place a check in the column header to include all accounts. ![Image showing directions in article](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Family+Accounting/Late+Payment+Calculator_1213_4.png)

**Hidden Accounts:** Accounts shown in *italics* with a grayed light bulb indicate [Hidden Accounts](/procare-desktop/docs/how-do-i-make-a-family-hidden-or-un-hide-them). You can sort by visible/hidden (click the heading of the column – image 1) or filter for just visible or hidden (click the tiny filter icon – image 2) . Image 1 – Sort Hidden ![Image showing directions in article](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Family+Accounting/Late+Payment+Calculator_1213_5.png) Image 2 – Filter Hidden ![Image showing directions in article](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Family+Accounting/Late+Payment+Calculator_1213_6.png)

1. Change the amount to charge if needed, then click *Post > Exit.*  

![Image showing directions in article](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Family+Accounting/Late+Payment+Calculator_1213_7.png)

## View or Void a Previous Late Payment Billing

1. At the *Late Payment Calculator* screen a list of recent billing batches will be displayed under the heading Late Payment Billing History. Dbl-click the line you wish to view or void. ![Image showing directions in article](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Family+Accounting/Late+Payment+Calculator_1213_8.png)
2. At the *Batch Detail* screen you’ll see all items that were part of that batch. If needed you may void the entire batch at once – just click *Void Batch*. A void will appear on each Ledger Card that was included in the batch. ![Image showing directions in article](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Family+Accounting/Late+Payment+Calculator_1213_9.png)
3. Click *Exit* to return to the main *Late Payment Calculator* screen. Click *Exit* again.