--- title: "MyProcare: Turn On Family Selected Scheduling" slug: "myprocare-turn-on-family-selected-scheduling" tags: ["frmMyProcareConfigWizard", "kb0614"] updated: 2024-07-11T18:47:04Z published: 2024-07-11T18:47:04Z canonical: "www.procaresupport.com/myprocare-turn-on-family-selected-scheduling" --- > ## Documentation Index > Fetch the complete documentation index at: https://www.procaresupport.com/llms.txt > Use this file to discover all available pages before exploring further. # Turn On Family Selected Scheduling Let families choose schedules for their children—through the MyProcare.com parent portal—based on templates you define. This feature is available exclusively for Procare Cloud customers and for use by current families (those who are already in Procare). [Embedded content](https://www.youtube.com/embed/bN2HFFtzqyI) ## Should You Let Families Choose Schedules? Before turning on the scheduling feature, please consider the following: - Schedules set by parents immediately change [Child Schedules](/procare-desktop/docs/assign-child-schedules in Procare. - If you are a ratio-based school, this will affect your child/teacher ratios. See: [Ratio-based Schools.](/procare-desktop/docs/myprocare-ratio-based-schools-family-scheduling) - Billing tied to specific child schedules is not compatible with this feature. See: [Specific Schedule Billing](/procare-desktop/docs/myprocare-specific-schedule-billing). - Parents will not see overrides or absences entered by the center. See: [Parent Scheduling and Overrides, Absences](/procare-desktop/docs/myprocare-scheduling-and-overrides-absences). ## Turn on Parent Scheduling (for current families) When you enable the scheduling feature, parents will be able to set and change schedules for their children for the time period you choose (weekly or monthly). You’ll also specify a cutoff date; for example, you may wish to prevent parents from making a change within 5 days before the new month begins. ## Haven’t used MyProcare yet? If you haven’t yet used or turned on MyProcare itself, please see the [MyProcare Overview](/procare-desktop/docs/myprocare-overview). ## Already using MyProcare? If you’re already using MyProcare and just wish to turn the scheduling feature on, continue with the steps below. 1. From the main screen of Family Data & Accounting, go to MyProcare > Setup Wizard. You must be logged on as a System Supervisor . 2. On the left, under Current Families, choose Scheduling. 3. Set Enable *Scheduling* to *True*. 4. Parents choose from the templates you create and allow them to use. Please **do not** turn the scheduling feature on until you have established your templates; otherwise, families will have no options from which to choose. a. The *Schedule Type* will automatically be set to Template. Click [Schedule Templates](/procare-desktop/docs/schedule-templates) (right side). ![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/MyProcare/MyProcare+Turn+On+Family+Selected+Scheduling-122023/MyProcare+Turn+On+Family+Selected+Scheduling-122023-1.png) b. Choose *Manage* (lower left). ![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/MyProcare/MyProcare+Turn+On+Family+Selected+Scheduling-122023/MyProcare+Turn+On+Family+Selected+Scheduling-122023-2.png) c. Check the *MyProcare* box to allow your existing parents to select any particular template. *Save any* changes and click Exit twice to return to the Current Families Scheduling screen. ![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/MyProcare/MyProcare+Turn+On+Family+Selected+Scheduling-122023/MyProcare+Turn+On+Family+Selected+Scheduling-122023-3.png) 5. Choose a *Schedule Period of Weekly or Monthly*. (In other words, are parents allowed to set schedules in week-by-week or month-by-month?) 6. Choose a Cut-off. This limits how close to the start of the new week or month a parent may change schedules; for example, *5 Days* means a parent would be blocked from changing schedules within 5 days from the start of the next week or month (they would have to do it at least 6 days before the start of the coming period). 7. Set a Limit. This is the number of weeks or month into the future that a parent is allowed to schedule. A setting of *1 Month* means the parent could only set schedules for the coming month. Note: The option for *Weeks* or *Months* is determined by what you selected for the *Schedule Period.* 8. Enter a *Notification Email* address if you want to receive an email alert each time a schedule is changed by a parent. You may enter more than one email separated by a semi-colon (;). 9. To save your changes, click the Review button and then click *Save*. ## Email Parents a Letter Introducing the Schedule Feature You may download a template to use with Procare’s Letter Merge that will introduce families to the scheduling feature. See: [MyProcare for Current Families.](https://procaresupport.com/myprocare-overview/#mp-current-famillies) Hint: For families that are already familiar with MyProcare and just need to know about scheduling, choose the letter called “Introducing Scheduling for MyProcare”.