---
title: "Pay Codes"
slug: "pay-codes"
updated: 2023-12-07T17:54:16Z
published: 2023-12-07T17:54:16Z
canonical: "www.procaresupport.com/pay-codes"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://www.procaresupport.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Pay Codes

Pay Codes are used to describe the type of work a person does or position they hold like director, assistant director, head teacher, assistant teacher, etc. You’ll also include benefit categories like vacation, sick, unpaid absence, training and so forth. [Embedded content](https://www.youtube.com/embed/5Hbo29lN-ik)

## Getting There

1. From the *Procare Home* screen click *Configuration > System.*

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Activity+Manager/Pay+Codes_122023_image+1.png)

1. Go to *Accounting Management > Employee Data >* dbl-click *Pay Codes.*

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Activity+Manager/Pay+Codes_122023_image+2.png)

## Pay Codes / Job Title

1. To create a new Pay Code:
  1. Name: Click the top (blank) line and enter a name for the *Pay Code,* like “Admin Assistant”.
  2. GL Account: Assign it to an expense account number from your [Chart of Accounts](/procare-desktop/docs/chart-of-accounts), like “5050.00 Payroll – Administration”.
  3. Overtime: By default, new positions are marked to qualify for overtime pay. If this position does not qualify for overtime (for example, because it will be a benefit, like “Personal Time Off”), then remove the check mark from the *Pay OT* box.
  4. Active: In most cases, the *Active* box should be checked, indicating this is a current position that is actively in use and available to assign to employees.
  5. Tap *Enter* (on your keyboard) until a new blank line appears and continue adding new Pay Codes.
2. Use the Up & Down arrows to change their order as needed, then click *Save > Exit.*

## Next Steps

1. Select [Benefits Codes](/procare-desktop/docs/benefit-codes) from your list of *Pay Codes.*
2. [Assign Pay Codes](/procare-desktop/docs/employee-pay-rate) to each person.