---
title: "Payroll Overview"
slug: "payroll-overview"
updated: 2024-09-18T15:24:29Z
published: 2024-09-18T15:24:29Z
canonical: "www.procaresupport.com/payroll-overview"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://www.procaresupport.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Payroll Overview

Payroll is the module where withholdings and allowances are set up for each employee and where paychecks are calculated and printed. You may also generate tax deposit reports and other payroll reporting information.

## Before You Begin

Before working in the Payroll module be sure you have set up the following items:

- [Departments](/procare-desktop/docs/departments), [Work Areas](/procare-desktop/docs/work-areas) and [Classrooms](/procare-desktop/docs/classrooms).
- *Pay Periods* and *Overtime* which are set in the *Employee Data* section of [Region & School Options](/procare-desktop/docs/region-and-school-options).
- *Payroll Year* and *Payroll Checkbook* which are set in the *Payroll* section of [Region and School Options](/procare-desktop/docs/region-and-school-options).
- [Pay Codes](/procare-desktop/docs/pay-codes) and [Benefit Codes](/procare-desktop/docs/benefit-codes)

## Configure Payroll

Determine the overall settings for payroll including:

- [Tax & Withholding Formulas](/procare-desktop/docs/payroll-withholdings-tax-formulas-overview)
- [FUTA and SUTA Unemployment Rates](/procare-desktop/docs/futa-suta-unemployment-tax-rates)
- [Check Printing Format](/procare-desktop/docs/check-printing-setup)

## Payroll Information for Employees

Once you’ve established the overall settings you’re ready to enter payroll and withholding information for employees.

1. After you’ve entered the basic [Person Information](/procare-desktop/docs/person-information) like name, address and phone number, be sure to assign a *Primary Work Area* on the [Information & Relationships](/procare-desktop/docs/employee-information-and-relationships) screen and enter a [Pay Rate](/procare-desktop/docs/employee-pay-rate).
2. Then assign [Withholdings](/procare-desktop/docs/employee-withholdings), [Credits](/procare-desktop/docs/payroll-credits-earned-income-credit) and [Reimbursements](/procare-desktop/docs/reimbursements) to each staff member.
3. Now you’re ready to enter [Year to Date Payroll](/procare-desktop/docs/year-to-date-payroll-entries) information and begin [Calculating Paychecks](/procare-desktop/docs/individual-payroll-check-calculation) and set staff members up for [Direct Deposit](/procare-desktop/docs/payroll-direct-deposit) (optional).  

P.S. Don’t forget to [Back Up Your Data](/procare-desktop/docs/backup-restore-database) each day!

## What else do you want to do?

1. [Print a Batch of Checks at Once](/procare-desktop/docs/batch-print-checks)
2. [Void, View or Reprint a Check](/procare-desktop/docs/void-view-or-reprint-payroll-check-or-check-stub)
3. [Issue a Payroll Advance](/procare-desktop/docs/payroll-advance-advance-repayment)
4. [Print Payroll Reports and Tax Deposit Information](/procare-desktop/docs/payroll-reports)
5. [Learn about W2’s](/procare-desktop/docs/w2-software)