---
title: "Receptionist Check In"
slug: "receptionist-check-in"
updated: 2024-02-07T20:49:35Z
published: 2024-02-07T20:49:35Z
canonical: "www.procaresupport.com/receptionist-check-in"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://www.procaresupport.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Receptionist Check In

The *Receptionist* check-in feature allows front desk personnel to look up a parent (or other authorized pickup person) and quickly check in the appropriate children on behalf of that person. This feature may be used in lieu of a check-in computer station where the parent would directly check children in. The two methods are not intended to be used in a mix and match fashion. [Embedded content](https://www.youtube.com/embed/9CTt-s2jHMg)

## Getting There

From the main screen of Family Data & Accounting go to *Functions > Attendance Tracker > Receptionist*.

## Receptionist Check In

At the *Receptionist* screen a list of authorized pick up people is displayed. When a person brings their children to the font desk a staff member will:

1. Look up the pick up person and click once on their name to select them.  

**Hint**: Scroll to their name or type a few letters of their *First Name* or* Last Name* to view only people with those letters in their name. To sort alphabetically click the headings at the top of the list.

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Attendance+Tracker/Receptionist+Check+In_122023/Receptionist+Check+In_122023_1.png)

1. Click the “Click Here” button to select the children to *Check In* or *Check Out*. The “Click Here” image will change to say “Will Be Checked In” or out.

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Attendance+Tracker/Receptionist+Check+In_122023/Receptionist+Check+In_122023_2.png)

**Note**: If a child is currently checked out the only option will be to check them in and vice-versa.

1. Confirm the *Classroom* and change it if needed. When checking in the [Scheduled Classroom](/procare-desktop/docs/assign-child-schedules) for the child will be shown. If you are not using schedules the child’s [Primary Classroom](/procare-desktop/docs/child-information-relationships) will be used. **Note**: When checking out the class cannot be changed. A child may only be checked out of the classroom to which they were last checked in.
2. Click *Post to Time Card*. The [Child Time Card](/procare-desktop/docs/child-time-card) will show the authorized pick up as the person who dropped off/picked up the child.

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Attendance+Tracker/Receptionist+Check+In_122023/Receptionist+Check+In_122023_3.png)

**Note**: [Time Card Rounding](/procare-desktop/docs/rounding-time-cards-billing-formulas) (set in [Region/School Options](/procare-desktop/docs/region-and-school-options)) does apply to in/out times entered using the Receptionist screen.

## Block the Receptionist Feature

If you prefer not to use the Receptionist feature it may be blocked to prevent use by unauthorized personnel. Go to [User Groups & Limits](/procare-desktop/docs/user-groups-and-limits) and mark limit 20.50.50.0 “Receptionist” for each group.