---
title: "Regions and Schools"
slug: "regions-and-schools"
tags: ["FrmRegionSchoolsList", "FrmRegionDetails"]
updated: 2024-02-08T19:52:03Z
published: 2024-02-08T19:52:03Z
canonical: "www.procaresupport.com/regions-and-schools"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://www.procaresupport.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Regions and Schools

Manage Region and School names and [Set Overall Options](https://procaresupport.com/region-and-school-options/) on a Region wide or individual School basis. If you have just one location you’ll have a single Region (your city) with one School (name of your center).

## Getting There

You must be logged as a System Supervisor for this task.![Image showing directions in article](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Settings/Regions+and+Schools_1206_1.png)

1. From the *Procare Home* screen go to *Configuration > System > Locations & Users.*
2. Dbl-click *Regions & Schools.*  

![Image showing directions in article](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Settings/Regions+and+Schools_1206_2.png)

## Change the name of a Region, or Add a New One

In most cases you’ll have just one region, but you’ll want to change its name and contact information.

**Hint:** A Region is a geographic area like ‘Pacific Northwest’ or ‘SE Florida’. If you have just one center use the name of your city. A School is the name of your center. If you have more than one location just indicate that in the name like: Kid’s Place – Downtown.

**Change an existing region**

- Click once on the *Region Name* (like “My Region”) to select it, then click *Edit* (bottom of screen). ![Image showing directions in article](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Settings/Regions+and+Schools_1206_3.png)
- Make any desired changes.
- Click *Save > Exit.*

**Add a new region** (for large organizations only) If you manage locations spread across several geographic areas or that have separate tax ID numbers they should be placed in separate regions. Locations that share a common [Bank Account](https://procaresupport.com/bank-accounts/) should be in the same region. Each region requires at least one school within the region.

1. Click *Add Region.*
2. Enter a *Region Name* (like your area or city) and a short abbreviation for the *Region Code* (like PNW for Pacific Northwest).
3. Enter the name of the director, email, address, etc. (optional).
4. Click *Save > Exit.*

## Change the name of a School or Add a New One

Give the appropriate name to each of your child care locations (known as schools) and update the contact information. **Change an existing school**

1. Click the plus sign (+) next to the *Region Code* to see any existing schools in that region.

---

**Single Location** ![Image showing directions in article](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Settings/Regions+and+Schools_1206_4.png) **Multiple Locations** ![Image showing directions in article](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Settings/Regions+and+Schools_1206_5.png)

---

1. Click once on the *School Name* to select it, then click *Edit* (bottom of screen). For example, you’ll want to change the default name of “My School” to be the actual name of your facility, like “Little Red Schoolhouse”. ![Image showing directions in article](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Settings/Regions+and+Schools_1206_6.png)
2. Make any desired changes.
3. Click *Save > Exit.*

**Add a new school** If you only have one location, there’s no need to add a new school; just change the name of “My School” (explained above).

1. Click the plus sign (+) next to the *Region Cod*e to see any existing schools in that region.
2. Click *Add School.*
3. Enter a *School Name* (the name of your center) and a short abbreviation for the *School Code* (like S2 to indicate your second location).
4. Enter the name of the director, email, address, etc. (optional).
5. Click *Save > Exit.*

You’ll want to [Set the Options](https://procaresupport.com/region-and-school-options/) for your regions and schools including [Email Options](/procare-desktop/docs/email-options).