---
title: "Remove / Delete a Vendor"
slug: "remove-delete-a-vendor"
updated: 2024-02-08T17:51:53Z
published: 2024-02-08T17:51:53Z
canonical: "www.procaresupport.com/remove-delete-a-vendor"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://www.procaresupport.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Remove / Delete a Vendor

This article explains when and how to remove (delete) a vendor. Removing a vendor is a serious step and should only be done in certain situations.

## When to Remove a Vendor

**May I remove a vendor that was accidentally entered twice?** Yes. If no checks were posted to the duplicate vendor they may be removed. Another option, especially if checks were recorded under both vendors, is to use [Merge Vendors](/procare-desktop/docs/merge-vendors-combine-vendors) to combined them.

**When I stop using a vendor / supplier should they be removed?** No. You’ll need the financial records connected to that vendor for at least several years for tax reasons, reporting purposes, etc. Instead, you could mark them as a “Hidden” on the [Edit Vendor](/procare-desktop/docs/add-or-edit-a-vendor) screen.

**May I remove a vendor that I have not used for several years when I no longer need their information?** Yes. You may wish to print hard copies (or PDF versions) of certain reports, if you have not already done so, such as a vendor check summary, income statement, etc.. for the period of time when you did do business with that vendor.

## How to Remove a Vendor

1. [Look Up the Vendor](/procare-desktop/docs/search-for-a-vendor).
2. Click the *Remove Vendor* icon (folder with a red X through it) on the toolbar.
3. A list of items that must first be removed is displayed.
  1. If each item has a green check mark you may click *Remove* and the vendor will be deleted.
  2. If any items have a red X those items must be removed first including:
    - Checks (See: [Maintenance Utility](/procare-desktop/docs/maintenance-utility))
    - [Log Sheet Entries](https://procaresupport.com/log-sheet/)
    - [Documents](https://procaresupport.com/attach-document-to-family-child-employee/) (Attached PDF Files)

## Remove People who were on the Account

When you remove a vendor the [Person Information](https://procaresupport.com/person-information/) (name, address, phone, etc.) for any [Vendor Contacts](/procare-desktop/docs/vendor-contacts) (account representative, etc.) still exists in the database. If those people are no longer assigned to a vendor (or anywhere else in Procare) you may completely remove them using the [Unassigned People](https://procaresupport.com/unassigned-people/) utility.