---
title: "Standard Account Numbers for Vendors"
slug: "standard-account-numbers-for-vendors"
updated: 2023-12-22T05:29:09Z
published: 2023-12-22T05:29:09Z
canonical: "www.procaresupport.com/standard-account-numbers-for-vendors"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://www.procaresupport.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Standard Account Numbers for Vendors

Set up specific General Ledger account numbers (and amounts) used for each vendor to save time when you record expenses, etc.

## Getting There

1. [Look Up the Vendor](/procare-desktop/docs/look-up-search-for-a-vendor) at the main screen of the Expenses & Ledger module.
2. Click the *Standard Accounts* icon (calculator) on the toolbar.

## Set Up Standard Expense Accounts (GL Numbers)

At the *Standard Accounts* screen:

1. Select a *Checkbook* to use for this vendor from your list of active [Bank Accounts](/procare-desktop/docs/bank-accounts) that are marked as checkbooks.
2. To add a new item choose a [School](/procare-desktop/docs/regions-and-schools) location to which the item will be assigned.
3. Select a *GL Account* number from your [Chart of Accounts](/procare-desktop/docs/chart-of-accounts) that corresponds to the type of item or service provided by this vendor such as 5005.00 School Supplies, 5030.00 Maintenance, or 5045.00 Rents & Leases.  

**Hint:** Click the *Chart of Accounts* button to view or print your account numbers for use as a reference.
4. Enter an *Amount* (optional) if you typically pay this vendor the same amount. If the amount varies leave it as zero.
5. Tap *Enter* (on your keyboard) to add it to the list and create a new blank line.
6. Continue adding additional account numbers as needed. Use the *Up & Down* arrows to change their order.
7. Check *Automatically Import* (recommended) to use these as the default settings each time you issue a check to this vendor.
8. Click *Save > Exit.*