---
title: "User Groups and Limits"
slug: "user-groups-and-limits"
updated: 2024-09-09T15:45:11Z
published: 2024-09-09T15:45:11Z
canonical: "www.procaresupport.com/user-groups-and-limits"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://www.procaresupport.com/llms.txt
> Use this file to discover all available pages before exploring further.

# User Groups and Limits

Create groups and then assign [Procare Users](/procare-desktop/docs/procare-users) (the people who use Procare) to a particular group. *User Groups* may have limitations set to prevent people from performing certain tasks. A single center with just a few employees might only have two or three groups. A large center or child care chain might have dozens of groups. [Embedded content](https://www.youtube.com/embed/f_jwu7vXKj0)

## Getting There

1. From the *Procare Home* screen go to *Configuration > System > Locations & Users.*
2. Dbl-click *User Groups & Limits.*

## Naming Groups

**System Supervisor** The *System Supervisor* is always the highest group level and cannot be limited in any way. This is the group to which a center owner or IT manager would be assigned.

**Other Groups** Other groups may be named anything you like such as Regional Manager, Director, Teacher, Aide, Staff, Student Intern, etc.

### Hierarchy (order of the groups)

The order of the groups is important. Groups in a higher position can change or add users at lower levels only, provided their Group has permission to add / edit users.

**Example of group order:** Assume you had four groups: System Supervisor, Director, Teacher and Aide. The Director could add people at the Teacher or Aide level, while a Teacher could add people at the Aide level only.

## Add a New Group

1. Click the blank line at the top of the screen and enter a *User Group Name* like “Director”.
2. Add a *Comment* to describe the group (optional).
3. Tap *Enter* (on your keyboard) to display a new blank line. The new group will appear at the bottom of the list.
4. Change the order of Groups using the *Up & Down* arrows.

## Assign Limits to a Group

1. Click once on the *Group Name* to select it.
2. Click the *Group Limits* button.
3. Place a check next to an item like 20: *Remove Account* to block (prevent) persons in that Group from performing that task.

**Check All:** Check a top level item like *Family Data & Accounting,* or a mid-level item like *Account Data Functions,* to block all settings within that category.

**Copy Limits:** Use the *Copy Limits* button to duplicate limits set on one group as a starting point for the group on which you are working. If you already have limits set for a group called “Teachers” you could copy those limits to a group called “Teacher Aides”. ![Image showing directions in article](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Settings/User+Groups+and+Limits_1206_1.png)

**Search for Limits:** Press *Ctrl+F* on your keyboard to bring up a search box. Type a term, like “child” and press *Find* to highlight all limits with that term in their name. You may need to scroll down the screen to see them.

![Image showing directions in article](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Desktop/Settings/User+Groups+and+Limits_1206_2.png)

1. Click *Save > Exit.*

## Assign People to a Group

Go to the Procare Users screen to assign each person to a group, or to change them to a different group.