--- title: "Add, Edit or Delete Sign-In/Out Attendance Records" slug: "add-delete-or-edit-a-sign-in-out-record-website" updated: 2026-10-20T19:23:53Z published: 2026-10-20T19:23:53Z canonical: "www.procaresupport.com/add-delete-or-edit-a-sign-in-out-record-website" --- > ## Documentation Index > Fetch the complete documentation index at: https://www.procaresupport.com/llms.txt > Use this file to discover all available pages before exploring further. # Add, Edit or Delete Sign-In/Out Attendance Records ![staffcenterg.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/staffcenterg.png) Managing attendance records is a common task for administrators. This article explains how to review, add, edit and delete sign-in/out student attendance records. > [!NOTE] > Important Note > > Attendance records cannot be edited in the Procare child care mobile app. Staff can sign-in/out students in the app. For staff sign-in/out see [Add an Individual or Multiple Sign-In/Out Attendance Records](/procare-online/docs/add-delete-or-edit-a-sign-in-out-record-website#add-an-individual-or-multiple-attendance-records) and click on the Child Care Mobile App tab. ### Attendance Dashboard In Procare Online, go to **Student Sign-In** > **Attendance**. ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/attddshbrd01.png) 1. The dashboard display includes **Daily**, **Monthly** and **Absent** views. 1. **Daily** - attendance details for the selected day. 2. **Monthly** - attendance details include **Days Attended** and number of **No Sign Out**(s) for at a glance attendance auditing. Can be filtered by: 1. Weekly 2. Bi-weekly 3. Monthly 3. **Absent** - select date range to view students and their absence reasons. ![link icon](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/link.svg) Learn more about [marking a student absent](/procare-online/docs/mark-a-student-as-absent). 1. Click **Filter** ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/filter.svg) and then **Apply** to view records sorted by: 1. Room 2. Tags 2. Search for individual students. 3. Select the date to view the associated sign-in/out attendance records. 4. Click **Filter** ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/filter.svg) and then **Apply** to view records sorted by: | Assigned Room | Tags | Signed-In | Signed-Out | | --- | --- | --- | --- | | - All Rooms - Select a room | - One tag or - Multiple tags | Click **Signed In**, select: - Select **Before** a specified time - **After** a specified time - **Missed** - Any Room or a specific room | Click **Signed In**, select: - Select **Before** a specified time - **After** a specified time - **Missed** | 1. Individual student sign-In/out details. Click to view an attendance range for this student. See **Individual Student Attendance Details** below. 2. Click **Export** to generate a report of the selected data. ![link icon](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/link.svg) Learn more about [Attendance Reports](/procare-online/docs/run-filtered-attendance-reports). 3. Click ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more.svg) to print a sign-in sheet. ![link icon](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/link.svg) Learn more about the [sign-in sheet](/procare-online/docs/print-sign-inout-sheet). ### Individual Student Attendance Details Click on any individual student to display their attendance details. ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/attddshbrd02.png) 1. Select the date range to view the attendance records. 2. View the attendance summary. 3. View sign-in/out details and total attended time. 4. Click ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more.svg) to **Edit** or **Delete** the indvidual student record. 5. Click **Export** to generate a report of the selected data. ![link icon](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/link.svg) Learn more about [Attendance Reports](/procare-online/docs/run-filtered-attendance-reports). --- ### Add an Individual or Multiple Sign-In/Out Attendance Records **Website** Go to **Student Sign-In** > **Attendance**. The calendar defaults to the current day. 1. Click **Create Sign-In**. 2. Select **Sign-In Attendance** or **Sign-Out Attendance**. 3. Available options are: - an individual student or multiple students can be selected - an entire room or select students in that room - multiple tags can be selected | Individual Student | Entire Room | Tags | | --- | --- | --- | | 1. Enter an individual student’s name. 2. Select the student. 3. Click **Continue**. 4. The selected students are shown in a list. The list can be edited by clicking **Delete** ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/delete - blue.svg) to remove a student. 5. Select the primary or other room. 6. Select the staff name. 7. Select the date. 8. Select the time. 9. Click **Sign In/Out**. 10. The student(s) with the sign-in/out details appears on the dashboard. | 1. Select all or select individual students in that room. 2. Click **Continue**. 3. The selected students are shown in a list. The list can be edited by clicking **Delete** ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/delete - blue.svg) to remove a student. 4. Select the primary or other room. 5. Select the staff name. 6. Select the date. 7. Select the time. 8. Click **Sign In/Out**.. 9. The student(s) with the sign-in/out details appears on the dashboard. | 1. Select one or multiple tags. 2. Select all or select individual students filtered by the tag(s). 3. Click **Continue**. 4. The selected students are shown in a list. The list can be edited by clicking **Delete** ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/delete - blue.svg) to remove a student. 5. Select the primary or other room. 6. Select the staff name. 7. Select the date. 8. Select the time. 9. Click **Sign In/Out**. 10. The student(s) with the sign-in/out details appears on the dashboard. | **Child Care Mobile App** > [!NOTE] > Procare Child Care Mobile App Permission > > If you are using the app for the first time, Procare will need access to your photos on your mobile phone. Open the Procare child care mobile app. 1. Click **Sign-In** ![signinattndc.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/signinattndc.png). 2. Select **Attendance**. 3. Available options are: - an individual student or multiple students can be selected - an entire room or select students in that room - multiple tags can be selected | Individual Student | ![ddccma.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/ddccma.png) Select All Rooms | ![ddccma.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/ddccma.png) Select Individual Room | | --- | --- | --- | | 1. Enter an individual student’s name. 2. Select the student. 3. Tap **Sign-In/Out**. 4. The date and time default to the current day and time. Edit if needed. 5. The room defaults to the current room. Edit if needed. 6. Tap **Sign In/Out**. | Select all or select individual students in that room. 1. To change the list view from a vertical list to a tile list, tap ![tileb.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/tileb.png). Tap ![listicon.jpg](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/listicon.jpg) to switch back. 2. Tap **Select All**. 1. To deselect all, tap **Select All** again. 3. Tap each student to select individual students. 4. Tap **Sign-In**. 5. Tap **More** ![more.jpg](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more.jpg) to edit the date, time or room. 6. Tap **Sign In/Out**. | Select the room from the dropdown. 1. To change the list view from a vertical list to a tile list, tap ![tileb.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/tileb.png). Tap ![listicon.jpg](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/listicon.jpg) to switch back. 2. Tap **Select All.** 1. To deselect all, tap **Select All** again. 2. Tap each student to select individual students. 3. Tap **Sign-In**. 4. Tap **More** ![more.jpg](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more.jpg) to edit the date, time or room. 5. Tap **Sign In/Out**. | > [!WARNING] > Tags > > Tap a tag or multiple tags, when selecting the room to narrow the student list, tap **<** to select only by the tags. > [!NOTE] > KinderSystem Texas Requirements > > In September 2026, the state of Texas adopted new requirements for collecting and submitting child attendance records for subsidized child care. Procare Online has been updated to meet these requirements which include: > > - Photo, signature, and geolocation requirements must be collected at sign-in/out. > - These requirements apply to both staff and parent/guardian sign-on/out. > - These requirements cannot be changed or disabled when transmitting attendance via the KinderSystems integration. > - This setting is global and cannot be configured on a per-family or per-staff basis. **KinderSystems Texas - Website** Go to **Student Sign-In** > **Attendance**. The calendar defaults to the current day. 1. Click **Create Sign-In**. 2. Select **Sign-In Attendance** or **Sign-Out Attendance**. 3. Available options are: - an individual student or multiple students can be selected - an entire room or selectes students in that room - multiple tags can be selected | Individual Student | Entire Room | Tags | | --- | --- | --- | | 1. Enter an individual student’s name. 2. Select the student. 3. Click **Continue**. 4. The selected students are shown in a list. The list can be edited by clicking **Delete** ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/delete - blue.svg) to remove a student. 5. Select the primary or other room. 6. Select the staff name. 7. Select the date. 8. Select the time. 9. Enter your name. 10. Add your photo. 11. Click **Fetch Location**. 1. Select the option to allow the location to be captured. 2. Click **Save Location**. 12. Click **Sign In/Out**. 13. The student(s) with the sign-in/out details appears on the dashboard. | 1. Select all or select individual students in that room. 2. Click **Continue**. 3. The selected students are shown in a list. The list can be edited by clicking **Delete** ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/delete - blue.svg) to remove a student. 4. Select the primary or other room. 5. Select the staff name. 6. Select the date. 7. Select the time. 8. Enter your name. 9. Add your photo. 10. Click **Fetch Location**. 1. Select the option to allow the location to be captured. 2. Click **Save Location**. 11. Click **Sign In/Out**. 12. The student(s) with the sign-in/out details appears on the dashboard. | 1. Select one or multiple tags. 2. Select all or select individual students filtered by the tag(s). 3. Click **Continue**. 4. The selected students are shown in a list. The list can be edited by clicking **Delete** ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/delete - blue.svg) to remove a student. 5. Select the primary or other room. 6. Select the staff name. 7. Select the date. 8. Select the time. 9. Enter your name. 10. Add your photo. 11. Click **Fetch Location**. 1. Select the option to allow the location to be captured. 2. Click **Save Location**. 12. Click **Sign In/Out**. 13. The student(s) with the sign-in/out details appears on the dashboard. | **KinderSystems Texas - Child Care Mobile App** > [!NOTE] > Procare Child Care Mobile App Permission > > If you are using the app for the first time, Procare will need access to your photos on your mobile phone. Open the Procare child care mobile app. 1. Click **Sign-In** ![signinattndc.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/signinattndc.png). 2. Select **Attendance**. 3. Available options are: - an individual student or multiple students can be selected - an entire room or select students in that room - multiple tags can be selected | Individual Student | ![ddccma.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/ddccma.png) Select All Rooms | ![ddccma.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/ddccma.png) Select Individual Room | | --- | --- | --- | | 1. Enter an individual student’s name. 2. Select the student. 3. Sign your name. 4. Tap **Done**. 5. Take your photo. Tap **Use Photo** or **Retake** if needed. 6. A map preview with a pin shows your location. 7. Tap **Sign-in/out** to complete the sign-in/out process. A confirmation message appears. | Select all or select individual students in that room. 1. To change the list view from a vertical list to a tile list, tap ![tileb.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/tileb.png). Tap ![listicon.jpg](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/listicon.jpg) to switch back. 2. Tap **Select All**. 1. To deselect all, tap **Select All** again. 3. Tap each student to select individual students. 4. Sign your name. 5. Tap **Done**. 6. Take your photo. Tap **Use Photo** or **Retake** if needed. 7. A map preview with a pin shows your location. 8. Tap **Sign-in/out** to complete the sign-in/out process. A confirmation message appears. | Select the room from the dropdown. 1. To change the list view from a vertical list to a tile list, tap ![tileb.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/tileb.png). Tap ![listicon.jpg](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/listicon.jpg) to switch back. 2. Tap **Select All.** 1. To deselect all, tap **Select All** again. 2. Tap each student to select individual students. 3. Sign your name. 4. Tap **Done**. 5. Take your photo. Tap **Use Photo** or **Retake** if needed. 6. A map preview with a pin shows your location. 7. Tap **Sign-in/out** to complete the sign-in/out process. A confirmation message appears. | > [!WARNING] > Location Capture Problems? > > If the location looks incorrect, tap **Try Again** to update the pin. The pin cannot be dragged or manually adjusted. > > **Error Messages** > > - **Location is turned off** - permission denied or no access > - The location is required to complete the sign-in/out. > - **We couldn’t get your location -** unavailable or timeout > - A location is required to complete this sign-in/out. Tap **Try Again.** > - The device couldn't lock onto a GPS signal in time to complete the process — this is a common issue indoors or in areas with weak signal strength. Moving closer to a window or door can help. > - Tapping **Try Again** is the only way to proceed; this step cannot be skipped. --- ### **Website Only** ### Edit an Individual Sign-In/Out Attendance Record 1. Locate the student. 2. Click ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more.svg). 3. Select **Edit**. 4. Update or revise the attendance information. Changes can be made to: 1. **Room** 2. **Signed-In/Out By** 3. **Signed-in/Out Time** > [!NOTE] > KinderSystems Texas Requirements > > The original **Signed-In/Out By** entry remains on record, but a new one can be added to update it. 1. Click **Saved Changes**. --- ### Delete an Individual Sign-In/Out Attendance Record 1. Locate the student. 2. Click ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more.svg). 3. Select **Delete**. 4. Select **Yes, Delete** to continue. --- ### Batch Edits for Sign-In/Out Attendance Records 1. Select the date. 2. Select the students. 3. Click the **Select Batch** dropdown. 1. Select one of the options: 1. **Change Sign-In Room** 2. **Change Sign-In By** 3. **Change Sign-In Time** 4. **Change Sign-Out By** 5. **Change Sign-Out Time** 6. **Batch Delete** 4. Click **Update**. --- ### Automatic Attendance Sign-Out If a student is not signed out by the end of the day, Procare can sign them out automatically. To set this up, contact Customer Support with: - The time auto sign-out should occur - The staff name that should appear next to auto-signed-out students Once this feature is set up, you can identify auto-signed-out students by checking the time you specified during setup. In our example, we: - set the auto sign-out time for 6pm and - the staff name as Admin ![attd03.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/attd03.png) > [!WARNING] > Note > > There will not be a daily summary or parent alert for auto-signed-out students. Also, the students will be signed out overnight rather than at the designated time. ![link icon](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/link.svg) Learn more about student [sign in/out reports](/procare-online/docs/sign-inout-student-reports).