---
title: "Document Upload Notifications for Staff"
slug: "document-upload-notifications-for-staff"
updated: 2026-07-09T23:32:02Z
published: 2026-07-15T01:30:01Z
canonical: "www.procaresupport.com/document-upload-notifications-for-staff"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://www.procaresupport.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Document Upload Notifications for Staff

When a parent/guardian uploads a document to their child’s profile, admins and assigned classroom teachers are immediately notified by email and in-app notifications.

> [!NOTE]
> Notifications for Student Profile Document Uploads Only
> 
> In-app and email notifications only occur for documents that have been uploaded to a student’s profile. In-app notifications do not occur when parents/guardians complete document requests for e-documents or when staff create or upload documents using the [Documents](/procare-online/docs/documents-overview) feature.

## In-app Notifications

### Where Do Notifications Appear?

Notifications appear as indicators throughout the **Students** page:

- A red dot indicator displays next to **Students** in the navigation menu under **My School**.
- A **New Document** ![documents icon](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/documents.svg) indicator displays for the associated student in the students list.

![document notification indicators on students page](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/docUploadNotification.png)

Click the **New Document** ![documents icon](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/documents.svg) indicator the student’s name to go to their **Documents** page. The latest document displays first in the list.

#### How to Dismiss Notifications

Click the **New Document** ![documents icon](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/documents.svg) indicator or the student’s name to open their **Documents** page. Once you go to the **Documents** page, the indicators disappear automatically. You do not have to preview or download the file.

### Who Can See Notifications?

In-app notifications are per-user, not shared across the center. Only the staff member who views a student's **Documents** page will have the notifications cleared. Other staff members at the center will continue to see the indicators until they view the page themselves.

## Email Notifications

You will receive an email notification containing the following details:

- Student’s name
- Document name
- Who uploaded the document
- Date and time of upload
- School name

![document notification email](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/docUploadNotificationEmail.png)

Click **student’s documents** to go directly to the student’s **Documents** page.

> [!WARNING]
> Note
> 
> - The document name shown reflects what it was originally named at the time of upload. If it is renamed afterward, the email will not reflect the change.
> - Upload time is shown in the school's time zone, not the recipient's.