--- title: "Edit or View Student Profile" slug: "edit-student-profile" updated: 2026-07-14T21:55:08Z published: 2026-07-14T21:55:08Z canonical: "www.procaresupport.com/edit-student-profile" --- > ## Documentation Index > Fetch the complete documentation index at: https://www.procaresupport.com/llms.txt > Use this file to discover all available pages before exploring further. # Edit or View Student Profile The student profile contains demographic and medical information, parent/guardian details, primary room and schedule, and other school or personal information. Go to **My School** > **Students**. You can also: - Access immunizations, documents and programs. - Edit immunizations - Edit, view, download or delete documents associated with a student - View, add or remove programs connected with the student - Print a PDF containing the student profile details ![stdntpfl12.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/stdntpfl12.png) | ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/faqolcrcl.png) | [Learn more about **Immunizations**](/procare-online/docs/immunization-tracking-reports). [Learn more about attaching a document to a student profile.](/procare-online/docs/attach-documents-to-student-profiles) [Learn more about **Programs**](/procare-online/docs/programs-insights-overview). | | --- | --- | | ![stdntpfl10.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/stdntpfl10.png) | Use the **More Info** links to quickly access: - Billing - Attendance - Daily Activity | | --- | --- | ## Edit Student Profile Update or revise the student profile fields and student enrollment status. Hover at the end of any field and use the ![edit icon](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/edit.svg) icon to edit the field. All fields can be edited in this view except for **Upcoming Transitions**. ![stdntpfl08.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/stdntpfl08.png) ## Key Fields in the Student Profile ### Profile Picture To edit the picture, select the current photo and replace it with the new picture. File sizes are limited to 200×200 pixels. > [!WARNING] > Note > > Once you add a photo, you cannot remove it. The only option is to replace it. ### Name The student name can be edited as needed. ![stdntpfl06.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/stdntpfl06.png) > [!WARNING] > Note > > If you update the name, it will change everywhere in the software. Also, keep in mind that all the records and history are connected to this student profile. Best practices include not replacing this student profile with another student's profile or a sibling's profile. ### **Status** **Change Status** Change the status instantly. 1. Select the **Status.** 2. Select the ![submit icon](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/submit.svg). ![stdntpfl05.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/stdntpfl05.png) **Schedule On Hold to Active** Schedule **On Hold** to **Active.** 1. Go to **My School > Students.** 2. In the search window, click **Filter** ![filter icon](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/filter.svg). 3. Select the **Room** and **Tags** as needed. Select **On Hold.** ![edtstdntpfl01.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/edtstdntpfl01(1).png) 1. Click the **Student’s** name. 2. Select **Schedule Activation** ![stdntpfl02.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/stdntpfl02.png) 1. Choose the activation date. 2. Select the **Room**. 3. Select **Schedule Activation**. ![stdntpfl04.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/stdntpfl04.png) The scheduled activation will now appear next to the **Upcoming Transitions** field, labeled as **On Hold Activation**. ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/image-WYRWHNE1.png) ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/image-PA91L5NE.png) > [!WARNING] > ![tooltip icon](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/tooltip.svg) > > The tooltip provides information regarding the status. | ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/faqolcrcl.png) | [Learn more about Enrollment statuses](/procare-online/docs/student-enrollment-status#available-enrollment-statuses). | | --- | --- | ### Primary Room The room can be changed from the student profile, but it is critical to understand the room designation and capacity. Refer to these articles for more information. | ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/faqolcrcl.png) | Learn more about [Rooms](/procare-online/docs/add-edit-or-deactivate-rooms-web). Learn more about [RoomRunner](/procare-online/docs/roomrunner-dashboard). | | --- | --- | To learn more about upcoming room transitions: | ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/faqolcrcl.png) | [Learn more about creating and managing move plans](/procare-online/docs/roomrunner-create-a-move-plan). [Learn more about enrollment planning using RoomRunner.](/procare-online/docs/roomrunner-enrollment-agent) | | --- | --- | > [!WARNING] > Note > > - Parents can only sign in/out of the primary room > - Some reports contain the **Primary Room** filter. Students will appear in reports only when their designated primary room is selected. ### Upcoming Transitions View any transitions or move plans for the individual student. ![link icon](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/link.svg) Learn more about [RoomRunner Move Plans](/procare-online/docs/roomrunner-create-a-move-plan#what-move-plan-are-you-trying-to-do). ### DOB (Date of Birth) Entering the date of birth is important for maintaining accurate records (for example, immunization ) and planning and forecasting transitions. ### Tags Tags are customizable labels that make it easier to quickly filter and find specific groups of students, especially in larger programs. | ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/faqolcrcl.png) | [Learn more about tags.](/procare-online/docs/managing-tags-for-easy-filtering) | | --- | --- | > [!WARNING] > Note > > Tags are available in both the web and mobile platforms. ### Schedule Edit or revise the student’s schedule by selecting the day and **AM** or **PM**. Click ![submit icon](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/submit.svg) to save. ![stdntpfl11.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/stdntpfl11.png) > [!WARNING] > Note > > - When adding a new student, the schedule defaults to the full-time schedule > - For you to know, schedules impact: > - LiveRoom status > - Dashboard Sign In-Out analytics > - RoomRunner dashboard > - Programs ### Allergies, Medications These fields can be populated from a registration form. To indicate no allergies you can enter any of the following: None, No, NA or N/A. | ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/faqolcrcl.png) | [Learn more about the Registration Form](/procare-online/docs/multiple-registration-forms) | | --- | --- | > [!WARNING] > Note > > Allergies and medications are displayed on the **Emergency Cards**. > > Allergies are indicated throughout the software with this icon ![allergy.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/allergy.png). ### Food Program Appear on the **Meal Tracking** report. | ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/faqolcrcl.png) | Learn more about [Meal Tracking and Reports](/procare-online/docs/meal-tracking-and-reports) | | --- | --- | ### Address This field can be populated from a registration form. | ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/faqolcrcl.png) | [Learn more about Registration Form](/procare-online/docs/multiple-registration-forms) | | --- | --- | ### Siblings | ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/faqolcrcl.png) | [Learn more about adding or linking siblings. This is important for processing billings and payments.](/procare-online/docs/add-or-link-siblings) | | --- | --- | ### Graduation Date The **Graduation Date** automatically populates on today's date when the student enrollment status is updated to: - **Inactive** or - **Graduate** This field can also be manually edited. ### Additional Profile Fields Profile fields can be created in **School Settings** or when creating or editing a registration form. | ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/faqolcrcl.png) | [Learn more about creating profile fields](/procare-online/docs/profile-field-mapping). | | --- | --- | ### Parent/Guardians Manage parent/guardian contact information. | ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/faqolcrcl.png) | [Learn more about adding, editing, or deleting parent/guardians.](/procare-online/docs/add-edit-or-delete-parents) | | --- | --- | ### Additional Authorized Pickup There are two types of pickups you can set up: - **Authorized Caregiver Pickups** - **Carpool Pickups** | ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/faqolcrcl.png) | [Learn more about each here.](/procare-online/docs/add-authorized-pickups-and-carpools) | | --- | --- | ### Physician Physicians can added or revised here. Create an **Emergency Card Report** for quick access to student and family information. | ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/faqolcrcl.png) | [Learn more about creating and accessing the Emergency Card.](/procare-online/docs/creating-an-emergency-card-report#reports-emergency-cards) | | --- | --- |