---
title: "RoomRunner - Create and Manage Move Plans"
slug: "roomrunner-create-a-move-plan"
updated: 2026-11-05T17:02:33Z
published: 2026-11-10T02:00:00Z
canonical: "www.procaresupport.com/roomrunner-create-a-move-plan"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://www.procaresupport.com/llms.txt
> Use this file to discover all available pages before exploring further.

# RoomRunner - Create and Manage Move Plans

> [!NOTE]
> Enrollment with Confidence: Master RoomRunner for AI-Powered Planning
> 
> Join our live webinar to see how RoomRunner simplifies planning with AI. [Register today!](https://www.procaresupport.com/procare-online/docs/training-calendar#enrollment-with-confidence-master-roomrunner-for-aipowered-planning)

Move plans let you schedule student transitions, withdrawals, and graduations in advance, so your center's future enrollment is always visible, helping you proactively plan with confidence.

There are six types of move plans. All scheduled move plans appear in the **Upcoming Transitions** field on the student's profile.

Multiple move plans can be scheduled for a student. See [Multiple Move Plans](/procare-online/docs/roomrunner-create-a-move-plan#multiple-move-plan) below.

> [!WARNING]
> Billing Plans
> 
> [Click here to see an important note regarding Billing Plans.](/procare-online/docs/roomrunner-create-a-move-plan#billing-plans)

---

### What Move Plan Are You Trying To Do?

Click on the move plan type below and it will take you to the instructions.

| Move Plan Type | What It Does | When | Who It Applies To |
| --- | --- | --- | --- |
| [**Room Transition**](/procare-online/docs/roomrunner-create-a-move-plan#room-transitions) | Transitions a student to a different room. | Transition occurs at the start of the scheduled day. | Any active student |
| [**Scheduled Enrollment**](/procare-online/docs/roomrunner-create-a-move-plan#scheduled-enrollments) | Enrolls a lead as an active student on a future date. | Enrollment occurs at the start of the scheduled day. | Any lead on your RoomRunner Waitlist |
| [**Withdrawal**](/procare-online/docs/roomrunner-create-a-move-plan#withdrawals-and-graduations) | Marks a student Inactive on a future date. | Move occurs at the end of the scheduled day. | Any active student |
| [**Graduation**](/procare-online/docs/roomrunner-create-a-move-plan#on-hold-activations1) | Marks a student Graduated on a future date. | Move occurs at the end of the scheduled day. |  |
| [**On Hold Activation**](/procare-online/docs/roomrunner-create-a-move-plan#on-hold-activations2) | Returns an On Hold student to Active on a future date. | Move occurs at the start of the scheduled day. | Students with **On Hold** status |
| [**Transition to On Hold**](/procare-online/docs/roomrunner-create-a-move-plan#on-hold-activations2) | Marks Active student to On Hold | Move occurs at the start of the scheduled day. | Any active student. |

| ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/faqolcrcl.png) | Learn more about student [Enrollment statuses.](/procare-online/docs/student-enrollment-status) Learn more about [Lead statuses](/procare-online/docs/lead-status-for-new-families). |
| --- | --- |

| ### AI Enrollment Agent Suggestions |
| --- |
| Based on your data, the AI Enrollment Agent: |
| - Generates immediate move-up suggestions - Highlights how a suggested move unlocks additional moves - Identifies the best-fit waitlist candidates for enrollments Read more about [Using the RoomRunner AI Enrollment Agent here.](/procare-online/docs/roomrunner-enrollment-agent) |
| Move plans can be managed without the AI Enrollment Agent. |

---

> [!WARNING]
> Review the Room Card
> 
> ![rrrmcardb.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/rrrmcardb.png)

| ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/faqolcrcl.png) | Learn more about the [Room Card](/procare-online/docs/roomrunner-dashboard#room-cards) definitions. |
| --- | --- |

### Room Transitions

| **What** |  | **Notes** |
| --- | --- | --- |
| - Schedule a student's transition from their current room to a new one on a future date - Room transition plans can be scheduled in bulk | ![rrrmtrnsn01b.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/rrrmtrnsn01b.png) | - When scheduling a move: - Select the destination room - Age-aligned rooms are recommended but not required - Suggested dates align with the child's schedule and real daily capacity limits - Edit or cancel any existing move plan from the **Incoming** or **Outgoing** lists on the **Room Card** |
| Schedule age-up transitions directly from the **Room Card** using: 1. **The Active List** for any student 2. **The Ready to Transition List** for students aging out of their current room |

> [!NOTE]
> Move Message Confirmation
> 
> The confirmation message will vary based on your move plan, but here are examples.
> 
> | Individual | Bulk |
> | --- | --- |
> | ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/mvmssg.png) | ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/rrmvmssgblk.png) |

**Individual Move**

To move a student:

1. Go to the **Room Card** where the student is currently active or ready to transition.
2. Select the **Room Card Active** **View** or **Ready to transition: Manage** view.
3. For the student moving, select **More Options** ![more options.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more%20options.png) .
4. Select **Move**.
5. Select the **Destination Room**.
6. Select the **Transition Date**.
  1. A confirmation message displays the details you entered.
7. Click **Confirm**.

**Edit Individual Move**

To edit a student move:

1. Go to the **Room Card** where the student is currently incoming or outgoing.
2. Select the **Room Card Active** or **Outgoing View** or the **Room Card Incoming View** of the room they are moving to.
3. For the student you are editing, click **More Options** ![more icon](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more.svg).
4. Click **Edit**.
5. Select the **Date**
  1. A confirmation message displays the details you entered.
6. Click **Update**.

**Cancel Individual Move**

To cancel a student move:

1. Go to the **Room Card** for the student whose room transition you want to cancel.
2. Select the **Room Card Active** or **Outgoing View** or the **Room Card Incoming View** of the room they are moving to.
3. For the student you are canceling, click **More Options** ![more icon](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more.svg).
4. Select **Cancel Plan**.
  1. A confirmation message displays the details you entered.
5. Click **Yes, Cancel Plan**. The student is returned to the original status in the original room.

**Bulk Move**

To move multiple students:

1. Go to the **Room Card** where the student is currently active or ready to transition.
2. Select the **Room Card Active** **View** or **Ready to transition: Manage** view.
3. Options:
  1. Select the **Name** field to select all listed students.
  2. Select the Name field to select all listed students and deselect the ones you do not want to include.
  3. Select one or any number of students.
4. Select **Bulk Actions**.
5. Select **Schedule Room Transition**.
6. Select **Date**.
7. Select **Room**.
  1. A confirmation message displays the details you entered.
8. Click **Update**.

**Cancel Bulk Move**

To cancel multiple students moves:

1. Go to the **Room Card** where the student is currently incoming or outgoing.
2. Select the **Room Card Active** or **Outgoing View** or the **Room Card Incoming View** of the room they are moving to.
3. Options:
  1. Select the **Name** field to select all listed students.
  2. Select the Name field to select all listed students and deselect the ones you do not want to include.
  3. Select one or any number of students.
4. Select **Bulk Actions**.
5. Select **Cancel Transition**.
  1. A confirmation message displays the details you entered.
6. Click **Update**.

---

### Scheduled Enrollments

| **What** |
| --- |
| - Use when a **RoomRunner Waitlist** lead is ready to enroll, and you want to lock in their start date - Find the lead: - select **View** next to **Waitlist** on the Room Card (already filtered by age match) or - use the AI recommendations |

**Schedule Individual Enrollment**

To schedule enrollment for a student:

1. Go to the **Room Card** where the student is currently on the waitlist.
2. Select the **Room Card Waitlist** **View**.
3. Click **More Options** ![more options.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more%20options.png) for the student.
4. Select **Schedule Enrollment.**
5. Select the room.
6. Select the **Enrollment Date**.
7. Click **Enroll**.

**Edit Individual Scheduled Enrollment**

To edit scheduled enrollment for a student:

1. Go to the **Room Card** where the student is currently incoming.
2. Select the **Room Card Incoming** **View**.
3. Click **More Options** ![more options.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more%20options.png) for the student.
4. Select **Edit.**
5. Select the **Transition Date**.
  1. A confirmation message displays the details you entered.
6. Click **Update Date**.

**Cancel Individual Scheduled Enrollment**

To cancel scheduled enrollment for a student:

1. Go to the **Room Card** where the student is currently incoming.
2. Select the **Room Card Incoming** **View**.
3. Click **More Options** ![more options.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more%20options.png) for the student.
4. Select **Cancel Enrollment**.
  1. A confirmation message displays the details you entered.
5. Select the **Move back to status**.

**Cancel Bulk Scheduled Enrollment**

To cancel scheduled enrollment students:

1. Go to the **Room Card** where the students are currently incoming**.**
2. Select the **Room Card Incoming** **View**.
3. Click **More Options** ![more options.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more%20options.png) for the students.
4. Select **Bulk Actions**.
5. Select **Cancel Transition**.
6. Select **Move back status**.
  1. A confirmation message displays the details you entered.
7. Click **Confirm.**

| ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/faqolcrcl.png) | Learn more about [Lead Statuses.](/procare-online/docs/lead-status-for-new-families) |
| --- | --- |

---

### Withdrawal

Withdrawals schedule a student to be marked **Inactive** on a specified future date. On the scheduled date, the students’ status automatically updates to **Inactive** at the end of the day.

**Individual Withdrawal**

To withdraw a student:

1. Go to the **Room Card** where the student is currently active or ready to transition.
2. Select the **Room Card Active** **View** or **Ready to transition: Manage** view.
3. Click **More Options** ![more options.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more%20options.png) for the student.
4. Select **Withdraw**.
5. Select the **Withdrawal Date**.
  1. A confirmation message displays the details you entered.
6. Click **Confirm**.

**Edit Individual Withdrawal**

To edit a student withdrawal:

1. Go to the **Room Card** where the student is currently withdrawing.
2. Select the **Room Card Active View** or the **Outgoing View**.
3. Click **More Options** ![more options.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more%20options.png) for the student.
4. Select **Edit**.
5. Revise the **Withdrawal Date**.
  1. A confirmation message displays the details you entered.
6. Click **Update**.

**Cancel Individual Withdrawal**

To cancel a student withdrawal:

1. Go to the **Room Card** where the student is currently withdrawing.
2. Select the **Room Card Active View** or the **Outgoing View**.
3. Click **More Options** ![more options.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more%20options.png) for the student.
4. Select **Cancel Plan**.
  1. A confirmation message displays the details you entered.
5. Click **Yes, Cancel** to confirm.

**Bulk Withdrawal**

To bulk withdraw students:

1. Go to the **Room Card** where the student is currently active or ready to transition.
2. Select the **Room Card Active** **View** or **Ready to transition: Manage** view.
3. Options:
  1. Select the **Name** field to select all listed students.
  2. Select the Name field to select all listed students and deselect the ones you do not want to include.
  3. Select one or any number of students.
4. Select **Schedule Withdrawal**.
5. Select the **Date**.
  1. A confirmation message displays the details you entered.
6. Click **Update**.

**Cancel Bulk Withdrawal**

To cancel student bulk withdrawals:

1. Go to the **Room Card** where the student is currently withdrawing.
2. Select the **Room Card Active** or **Outgoing View**.
3. Options:
  1. Select the **Name** field to select all listed students.
  2. Select the Name field to select all listed students and deselect the ones you do not want to include.
  3. Select one or any number of students.
4. Select **Bulk Action.**
5. Select **Cancel Transition.**
  1. A confirmation message displays the details you entered.
6. Click **Update**.

| ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/faqolcrcl.png) | Learn more about [Student Enrollment Statuses.](/procare-online/docs/student-enrollment-status) |
| --- | --- |

---

### Graduation

| **What** |
| --- |
| - Graduations schedule a student to be marked **Graduate** on a specified future date. - On the scheduled date, the student's status automatically updates to **Graduate** at the end of the day. |

**Individual Graduation**

To schedule a student for graduation:

1. Go to the **Room Card** where the student is currently active**.**
2. Select the **Room Card Active** **View** or **Ready to transition: Manage** view**.**
3. Click **More Options** ![more options.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more%20options.png) for the student.
4. Select **Graduate**.
5. Select the **Graduation Date**.
  1. A confirmation message displays the details you entered.
6. Click **Confirm**.

**Edit Individual Graduation**

To edit a student’s graduation:

1. Go to the **Room Card** where the student is currently outgoing.
2. Select the **Room Card Active** or **Outgoing** **View**.
3. Click **More Options** ![more options.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more%20options.png) for the student.
4. Select **Edit Plan**.
5. Select the **Graduation Date**.
  1. A confirmation message displays the details you entered.
6. Click **Update**.

> [!WARNING]
> Note
> 
> A suggested graduation date is displayed.

**Cancel Individual Graduation**

To cancel a student’s graduation:

1. Go to the **Room Card** where the student is currently outgoing**.**
2. Select the **Room Card Active** or **Outgoing** **View**.
3. Click **More Options** ![more options.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more%20options.png) for the student.
4. Select **Cancel Plan**.
  1. A confirmation message displays the details you entered.
5. To confirm, click **Yes, Cancel**.

**Bulk Graduation**

To bulk schedule students for graduation:

1. Go to the **Room Card** where the student is currently active or ready to transition.
2. Select the **Room Card Active** **View** or **Ready to transition: Manage** view**.**
3. Click **More Options** ![more options.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more%20options.png) for the student.
  1. Select the **Name** field to select all listed students.
  2. Select the Name field to select all listed students and deselect the ones you do not want to include.
  3. Select one or any number of students.
4. Select **Bulk Actions**.
5. Select **Graduation**.
6. Select the **Graduation Date**.
  1. A confirmation message displays the details you entered.
7. Click **Update**.

**Cancel Bulk Graduation**

To cancel bulk students’ graduations:

1. Go to the **Room Card** where the student is currently outgoing.
2. Select the **Room Card Active** or **Outgoing View**.
3. Click **More Options** ![more options.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more%20options.png) for the student.
  1. 
    1. Select the **Name** field to select all listed students.
    2. Select the Name field to select all listed students and deselect the ones you do not want to include.
    3. Select one or any number of students

1. Select **Bulk Actions**.
2. Select **Cancel Transition**.
  1. A confirmation message displays the details you entered.
3. Click **Update**.

| ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/faqolcrcl.png) | Learn more about [Student Enrollment Statuses.](/procare-online/docs/student-enrollment-status) |
| --- | --- |

---

### Activation and Transition to On Hold

| **What** |  | **How It Works** |
| --- | --- | --- |
| Students who are placed **On Hold** can be scheduled to automatically return to **Active** status on a future date. This allows administrators to plan ahead and avoid manual follow‑up while ensuring the student is reactivated at the appropriate time. | - **Activation** = **On Hold** to **Active** - **Transition** = **Active** to **On Hold** | - Scheduling an activation is done directly from the [Student Profile](/procare-online/docs/student-enrollment-status#schedule-on-hold-to-active) or from RoomRunner. - Once an activation date is set, the system will automatically transition the student to **Active** on that date at the beginning of the day. - Scheduled activations appear in **Upcoming Transitions** on the Student profile, go to **My School > Student > Select a student** - These transitions are distinct from **Move Plans** and are clearly labeled with **On Hold Activation** in the transition name so they can be easily identified. ![onhldactstdprf.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/image-1783611835556.png) |

**On Hold to Active**

**On Hold to Active Individual**

Move a student from **On Hold to Active.**

![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/image-1781714418984.png)

1. Select **On Hold** from the **RoomRunner** dashboard. If there are no students with **On Hold** status, it will not appear as a tile on the dashboard.
2. Select **More Actions** ![more icon](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more.svg) for the student to schedule the activation.
3. Select **Schedule Activation**.
4. Select the **Return Date**.
5. Select the **Room Upon Return**.
  1. A confirmation message displays the details you entered.
6. Click **Schedule**.

**Edit On Hold to Active Individual**

Edit a student with **On Hold** to **Activate** status.

1. Select **On Hold** from the **RoomRunner** dashboard or **Incoming** view on the room card that the student is transitioning into.
2. Select **More Actions** ![more icon](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more.svg) to edit the student activation.
3. Select **Edit**.
4. Select the **Return Date**.
5. Select the **Room Upon Return**.
  1. A confirmation message displays the details you entered.
6. Click **Update**.

> [!WARNING]
> Note
> 
> Use ![filter icon](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/filter.svg) to filter by room.

**Cancel On Hold to Active Individual**

Cancel a student with an **On Hold** to **Active** status.

1. Select **On Hold** from the **RoomRunner** dashboard or the **Room Card Incoming View** the student is transitioning into.
2. Select **More Actions** ![more icon](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more.svg) to edit the student activation.
3. Select **Cancel**.
  1. A confirmation message displays the details you entered.
4. Click **Yes, Cancel**.

**Bulk Move On Hold to Active**

Move bulk students from **On Hold** to **Active.**

1. Select **On Hold** from the **RoomRunner** dashboard. If there are no students with **On Hold** status, it will not appear as a tile on the dashboard.**.**
2. Click **More Options** ![more options.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more%20options.png) for the student.
  1. 
    1. Select the **Name** field to select all listed students.
    2. Select the Name field to select all listed students and deselect the ones you do not want to include.
    3. Select one or any number of students
3. Select **Bulk Actions**.
4. Select **Schedule On Hold**.
5. Select the **Date**.
  1. A confirmation message displays the details you entered.
6. Click **Update**.

**Cancel Bulk Move from On Hold to Active**

Cancel bulk students with an **On Hold** to **Active** status.

1. Select **On Hold** from the **RoomRunner** dashboard or the **Room Card Incoming View** the student is transitioning into.
2. Click **More Options** ![more options.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more%20options.png) for the student.
  1. 
    1. Select the **Name** field to select all listed students.
    2. Select the Name field to select all listed students and deselect the ones you do not want to include.
    3. Select one or any number of students
3. Select **Bulk Actions**.
4. Select **Cancel Transition**.
  1. A confirmation message displays the details you entered.
5. Click **Update.**

**Active to On Hold**

**Active to On Hold Individual**

Move a student from **Active** to **On Hold.**

1. Select the **Room Card Active** **View.**
2. Click **More Options** ![more options.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more%20options.png) for the student.
3. Select **Schedule on Hold**.
4. Select the **On Hold Date**.
  1. A confirmation message displays the details you entered.
5. Click **Confirm**.

**Edit Active to On Hold Individual**

Edit a student moved from **Active** to **On Hold.**

1. Select the **Room Card Active** or **Outgoing** view.
2. Click **More Options** for the student.
3. Select **Edit**.
4. Select the **On Hold Date**.
  1. A confirmation message displays the details you entered.
5. Click **Update**.

**Cancel Active to On Hold Individual**

Cancel a student moved from **Active** to **On Hold.**

1. Select the **Room Card Active** or **Outgoing** view.
2. Click **More Options** for the student.
3. Select **Cancel Plan**.
  1. A confirmation message displays the details you entered.
4. Click **Yes, Cancel**.

**Bulk Move Active to On Hold**

Bulk move students from **Active** to **On Hold.**

1. Select the **Room Card Active View**.
2. Click **More Options** for the student.

a. Select the **Name** field to select all listed students.

b. Select the Name field to select all listed students and deselect the ones you do not want to include.

c. Select one or any number of students.
3. Select **Bulk Actions**.
4. Select **Schedule On Hold**.
5. Select the **Date**.
  1. A confirmation message displays the details you entered.
6. Click **Update**.

**Cancel Bulk Move Active to On Hold**

Cancel bulk move students from **Active** to **On Hold.**

1. Select the **Room Card Active** or **Outgoing** view.
2. Click **More Options** for the student.

a. Select the **Name** field to select all listed students.

b. Select the Name field to select all listed students and deselect the ones you do not want to include.

c. Select one or any number of students.
3. Select **Bulk Actions**.
4. Select **Cancel Transition**.
  1. A confirmation message displays the details you entered.
5. Click **Update**.

---

#### Common Use Cases for an **On Hold** Student

> [!NOTE]
> ##### Medical or Personal Leave
> 
> A student may temporarily pause their attendance due to illness, family responsibilities, or other personal circumstances. Scheduling activation ensures they return to Active status when their leave is expected to end.

##### Example: A student on medical leave is expected to return on August 15th. You place the student On Hold and schedule activation for August 15th.

- No further action is required unless the plan changes.
- **On Hold Activations** can be cancelled/deleted or rescheduled from the student profile or from the Incoming list on the Room Card within the **RoomRunner** dashboard.
- On the morning of the scheduled activation date, the student’s status automatically updates from **On Hold** to **Active**.

![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/image-1PSGUHF6.png)

---

## Multiple Move Plans

RoomRunner allows you to schedule up to five move plans for each student. There are a few important conditions to keep in mind.

### Important Conditions

- You cannot:
  - have more than one move plan per day for each student
  - bulk edit multiple move plans
- A **Waitlist** cannot have multiple move plans.
- If a student withdraws or graduates, any move plans after the withdrawal or graduation date will be deleted.

Error messages vary according to the transition.

### View Multiple Move Plans in RoomRunner

To view multiple move plans. Go to the **Room Card** > Click **View.** Multiple move plans for any student are listed and color-coded.

![mmpln01.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/mmpln01.png)

Multiple plans can also be viewed in **My School** > **Students** > click the student name > **Profile** > **Upcoming Transitions**. Plans cannot be edited here, except for **On Hold**.

### Manage Multiple Plans

1. Go to the **Room Card** > click **View**.
2. Click **More Options** ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more.svg).
3. Click **Manage Transitions**.

![mmpln03.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/mmpln03.png)

All the transitions are listed with the transitions details:

1. Number of scheduled transitions.
2. The effective date of the transition.
3. The numbers of days between the transition.
4. **Edit** ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/edit - blue.svg) or **Delete** based on the transition order and type.
5. **Add another transition** (refer to [Important Conditions](/procare-online/docs/roomrunner-create-a-move-plan#important-conditions)).
6. **Update** to save any changes or **Cancel** to exit without applying changes.

---

## Move Plans and the Student Profile

Move plans scheduled from the dashboard are also visible and manageable from individual student profiles.

##### Viewing Upcoming Transitions

All scheduled transitions for a student are listed in the **Upcoming Transitions** field on their profile page. This gives you a per-student view of planned moves without having to navigate the dashboard.

##### Conflict Warnings

If you update a student's room or status directly from their profile and a move plan already exists, a warning pop-up will appear. You can:

- **Keep Move Plan** — preserves the existing scheduled move
- **Update Room** — applies the change and removes the scheduled move plan

![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/image-S43LU6UB.png)

---

## Billing Plans

A billing plan is not impacted by scheduling a withdrawal, graduation, or room change. These updates must be managed manually.

| Scenario | Best Practice or Recommendation |
| --- | --- |
| Student withdraws or graduates. You update them to the **Inactive** or **Graduate** status. | - Best practice is to cancel or schedule an end date for their recurring billing plan. - When a student’s status is updated to Inactive, On Hold, or Graduate, their recurring billing plan will be paused and no longer visible on the recurring plans page. If they are ever made active again, however, their recurring billing plan will resume as normal. |
| Student's move plan results in a new or updated recurring billing plan. They are still in the Active status and have a move plan to transition to a new primary room. | - Schedule an end date to their current recurring billing plan and schedule the start of their next recurring billing plan |
| Student needs to temporarily pause attendance and will no longer be billed. You update them to the On Hold status. | - If the student’s billing plan will remain the same when they return, no action is needed. If the student’s billing plan could change when they return, best practice is to cancel or schedule an end date for their billing plan. - When a student’s status is updated to Inactive, On Hold, or Graduate, their recurring billing plan will be paused and no longer visible on the recurring plans page. If they are ever made active again, however, their recurring billing plan will resume as normal. |

> [!NOTE]
> **FAQ for RoomRunner**
> 
> [Click here to check out our FAQ article dedicated to RoomRunner questions.](/procare-online/docs/faq-roomrunner#move-plans1)

The window in RoomRunner that displays the occupancy details. ![](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Glossary/rmcrd.png)