---
title: "Student Sign-in/Out by Staff"
slug: "sign-in-out-attendance-app-staff-guide"
updated: 2026-09-18T14:36:39Z
published: 2026-09-18T14:36:39Z
canonical: "www.procaresupport.com/sign-in-out-attendance-app-staff-guide"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://www.procaresupport.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Student Sign-in/Out by Staff

![staffcenterg.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/staffcenterg.png)

Staff can manually enter attendance with this option in the Procare child care mobile app. Individual or multiple students can be selected and their attendance details updated.

> [!NOTE]
> KinderSystem Texas Requirements
> 
> In September 2026, the state of Texas adopted new requirements for collecting and submitting child attendance records for subsidized child care. This setting must be enabled for Texas customers to collect the required attendance data.
> 
> - Photo, signature, and geolocation requirements must be collected at sign-in/out.
> - These requirements apply to both staff and parent/guardian sign-on/out.
> - These requirements cannot be changed or disabled when transmitting attendance via the KinderSystems integration.
> - This setting is global and cannot be configured on a per-family or per-staff basis.

## **Sign-In/Out Student Manually**

**Child Care Mobile App**

> [!NOTE]
> Procare Child Care Mobile App Permission
> 
> If you are using the app for the first time, Procare will need access to your photos on your mobile phone.

Open the Procare child care mobile app.

1. Click **Sign-In** ![signinattndc.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/signinattndc.png).
2. Select **Attendance**.
3. Available options are:
  - an individual student or multiple students can be selected
  - an entire room or select students in that room
  - multiple tags can be selected

| Individual Student | ![ddccma.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/ddccma.png) Select All Rooms | ![ddccma.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/ddccma.png) Select Individual Room |
| --- | --- | --- |
| 1. Enter an individual student’s name. 2. Select the student. 3. Tap **Sign-In/Out**. 4. The date and time default to the current day and time. Edit if needed. 5. The room defaults to the current room. Edit if needed. 6. Tap **Sign In/Out**. | Select all or select individual students in that room. 1. To change the list view from a vertical list to a tile list, tap ![tileb.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/tileb.png). Tap ![listicon.jpg](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/listicon.jpg) to switch back. 2. Tap **Select All**. 1. To deselect all, tap **Select All** again. 3. Tap each student to select individual students. 4. Tap **Sign-In**. 5. Tap **More** ![more.jpg](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more.jpg) to edit the date, time or room. 6. Tap **Sign In/Out**. | Select the room from the dropdown. 1. To change the list view from a vertical list to a tile list, tap ![tileb.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/tileb.png). Tap ![listicon.jpg](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/listicon.jpg) to switch back. 2. Tap **Select All.** 1. To deselect all, tap **Select All** again. 2. Tap each student to select individual students. 3. Tap **Sign-In**. 4. Tap **More** ![more.jpg](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more.jpg) to edit the date, time or room. 5. Tap **Sign In/Out**. |

> [!WARNING]
> Tags
> 
> Tap a tag or multiple tags, when selecting the room to narrow the student list, tap **<** to select only by the tags.

**KinderSystems Texas - Child Care Mobile App**

> [!NOTE]
> Procare Child Care Mobile App Permission
> 
> If you are using the app for the first time, Procare will need access to your photos on your mobile phone.

Open the Procare child care mobile app.

1. Click **Sign-In** ![signinattndc.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/signinattndc.png).
2. Select **Attendance**.
3. Available options are:
  - an individual student or multiple students can be selected
  - an entire room or select students in that room
  - multiple tags can be selected

| Individual Student | ![ddccma.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/ddccma.png) Select All Rooms | ![ddccma.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/ddccma.png) Select Individual Room |
| --- | --- | --- |
| 1. Enter an individual student’s name. 2. Select the student. 3. Sign your name. 4. Tap **Done**. 5. Take your photo. Tap **Use Photo** or **Retake** if needed. 6. A map preview with a pin shows your location. 7. Tap **Sign-in/out** to complete the sign-in/out process. A confirmation message appears. | Select all or select individual students in that room. 1. To select all, tap ![tileb.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/tileb.png). 2. Tap **Select All**. 1. To deselect all, tap **Select All** again. 3. Tap each student to select individual students. 4. Sign your name. 5. Tap **Done**. 6. Take your photo. Tap **Use Photo** or **Retake** if needed. 7. A map preview with a pin shows your location. 8. Tap **Sign-in/out** to complete the sign-in/out process. A confirmation message appears. | Select the room from the dropdown. 1. To select all, tap ![tileb.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/tileb.png). 2. Tap **Select All.** 1. To deselect all, tap **Select All** again. 2. Tap each student to select individual students. 3. Sign your name. 4. Tap **Done**. 5. Take your photo. Tap **Use Photo** or **Retake** if needed. 6. A map preview with a pin shows your location. 7. Tap **Sign-in/out** to complete the sign-in/out process. A confirmation message appears. |

> [!WARNING]
> Location Capture Problems?
> 
> If the location looks incorrect, tap **Try Again** to update the pin. The pin cannot be dragged or manually adjusted.
> 
> **Error Messages**
> 
> - **Location is turned off** - permission denied or no access
>   - The location is required to complete the sign-in/out.
> - **We couldn’t get your location -** unavailable or timeout
>   - A location is required to complete this sign-in/out. Tap **Try Again.**
>   - The device couldn't lock onto a GPS signal in time to complete the process — this is a common issue indoors or in areas with weak signal strength. Moving closer to a window or door can help.
>   - Tapping **Try Again** is the only way to proceed; this step cannot be skipped.

## Transfer a Student

1. Tap **Sign-In** ![signinattndb.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/signinattndb.png).
2. Tap **Attendance**.
3. Tap the **Signed-In** tab.
4. Select the students.
5. Two transfer options are available:

or
  1. Tap **Transfer to select the room** to use the existing date and time**.**
  2. **Select the room.**
  1. Tap ![more.jpg](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more.jpg).
  2. Edit the date or time of the transfer.
  3. Tap **Transfer to different room**.
  4. Tap **Sign-Out Students**.

## Mark Student Absent

1. Tap **Sign-In** ![signinattndb.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/signinattndb.png).
2. Select your room(s).
3. Select tag(s)
4. Use ![tileb.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/tileb.png) to change the list from a vertical list of students to a tiled list.
5. Select the student(s).
6. Tap **More** ![more.jpg](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/more.jpg).
7. Verify the **Date** and **Time** or change as needed.
8. Tap **Mark Student as Absent**.
9. Enter an **Absent Note**.
10. Tap **Absent Students**.
11. The list flags ![absnticon.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/absnticon.png) each absent student.