--- title: "Sign-In/Out Student Reports" slug: "sign-inout-student-reports" updated: 2026-04-14T22:17:43Z published: 2026-04-14T22:17:43Z canonical: "www.procaresupport.com/sign-inout-student-reports" --- > ## Documentation Index > Fetch the complete documentation index at: https://www.procaresupport.com/llms.txt > Use this file to discover all available pages before exploring further. # Sign-In/Out Student Reports Procare Online has a number of reports that show attendance detail. Navigate to the Reports tab to find and download the following attendance reports: ## Attendance Per Student Report This report will detail sign ins and outs for any time period for a specific student. Their total hours will be calculated at the bottom of the spreadsheet (not shown). **Example**: [Attendance Per Student Report Excel](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Online/Reports/Attendance+Report+Examples/Attendance+Per+Student+Report+Example.xlsx) or [Attendance Per Student Report PDF](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Online/Reports/Attendance+Report+Examples/Attendance+Per+Student+Report+Example+-+PDF.pdf) **Excel Report Columns** *Each child is on a separate tab containing the following information* - Child's Full Name - Date - Sign In Time - Signed In By - Signed In Room - Sign Out Time - Signed Out By - Days Attended - No Sign-Outs - Attended Time (hours) - Early Time (hours) - Late Time (hours) **PDF Report Fields** *Each child is on a separate page containing the following information* - Child's Full Name - Date - Sign In Time - Sign In By - Sign In Signature - Sign Out Time - Sign Out By - Sign Out Signature **Available Report Filters** - Date - Weekly - Bi-Weekly - Monthly - Custom - Students - Room(s) --- ## Daily Absent Report The Daily Absent report is available as a PDF or Excel. - Excel version - The Marked Absent tab on the Daily Absent report shows a list of students [marked absent](/procare-online/docs/mark-a-student-as-absent) during the selected dates and any notes entered when recording the absence. The Missed Sign-In tab of the report displays all students scheduled but not sign-in or marked absent. - PDF version - The Daily Absent report pdf version displays a list of students marked absent with any noted entered. - When selecting future dates, any scheduled absences will display on this report. **Example**: [Daily Absent Report-PDF](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Online/Reports/Attendance+Report+Examples/Daily+Absent+Report+Example.pdf) **Excel Marked Absent Tab Report Columns** - Date - First Name - Last Name - Room - Tags - Record ID - External Student ID - Schedule - Note - Parent1 Name - Parent2 Name **Excel Missed Sign-In Tab Report Columns** - Date - First Name - Last Name - Room - Tags - Record ID - External Student ID - Schedule - Parent1 Name - Parent2 Name **PDF Daily Absent Report Columns** - Date - Child Full Name - Tags - Record ID - External Student ID - Schedule - Note - Parent1 Name - Parent2 Name **Available Report Filters** - Date Range - Room(s) - Tags --- ## Daily Attendance Report The Daily Attendance report is available as a PDF or Excel. Both versions display student sign-in/out records for a selected day. The PDF version also displays the sign-in signature and any kiosk form responses. **Example**: [Daily Attendance Report-Excel](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Online/Reports/Attendance+Report+Examples/Daily+Attendance+Report+Example.xlsx) or [Daily Attendance Report-PDF](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Online/Reports/Attendance+Report+Examples/Daily+Attendance+Report+Example.pdf) **Excel Report Columns** - First Name - Last Name - Record ID - External Student ID - Room - Tags - Attended Time (hours) - Signed In Room - Sign In Time - Sign In By - Sign Out Time - Sign Out By **PDF Report Fields** - Child's Full Name - Rooms - Sign In Time - Sign In By - Sign In Signature - Sign Out Time - Sign Out By - Sign Out Signature - Kiosk Form responses (if applicable) **Available Report Filters** - Date - Room(s) - Tags --- ## Drop-in Availability Report The Drop-in Availability report displays open spots per room for future dates. This report takes into account **Example**: [Drop-in Availability](https://s3.us-east-1.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Online/Reports/Attendance+Report+Examples/Drop-In+Availability+Report+Example.xlsx) **Report Columns** | Report Field | Definition | | --- | --- | | Day | Day of the week room availability is calculated for | | Students Scheduled | The number of students expected to be in the room on that day, calculated from the student schedules in Room > Students > Schedule. | | Scheduled Absences | The number of students who are expected to be absent on that day, calculated from the Student Sign In/Sign Out Absent Tracker. | | Spots Available | The number of open spots remaining in the room, calculated as Room Capacity minus Students Scheduled plus Scheduled Absences. | | Room Name | Which room the data is for. | | Capacity | The maximum number of students the room can accommodate, as set in Room > Capacity. | | Notes | A field where admins can add additional information or comments about the room's availability. | **Available Report Filters** - Date Range - Can be set up to two months from the current date - Room(s) **Best Practices** To ensure the report generates accurate and meaningful results, confirm the following setup is complete: - Room capacity is set - Student schedules are assigned --- ## Monthly Attendance Report The Monthly Attendance report provides a summary of sign-in/out records for a selected range of dates. This report can be filtered by room and/or tags. **Important**: The Signed-In and Signed-Out columns will be highlighted when a student was signed-in, but not scheduled for the day. **Example**: [Monthly Attendance Report Excel](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Online/Reports/Attendance+Report+Examples/Monthly+Attendance+Report+Example.xlsx) **Report Columns** - First Name - Last Name - Record ID - External Student ID - Student Status - Room - Tags - Sign-In and Sign-Out times for the selected date range. Each sign-in/out has the time, signed in by and sign-in room **Available Report Filters** - Date Range - Room(s) - Tags --- ## Monthly Hours Report The Monthly Hours report provides a detailed count of days attended, total attended time in hours, time attended per day and more. This report can be filtered by room and/or tags. **Example**: [Monthly Hours Report Excel](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Online/Reports/Attendance+Report+Examples/Monthly+Hours+Report+Example.xlsx) **Report Columns** - First Name - Last Name - Record ID - External Student ID - Room - Tags - Family ID - Sign-In Room - Days Attended - No Sign-Outs - Total Attended Time (hours) - Attended Time (hours) per day **Available Report Filters** - Date Range - Room(s) - Tags --- **See**: [Run Filtered Attendance Reports](/procare-online/docs/run-filtered-attendance-reports) to apply tags or filter for daily student attendance reports.