--- title: "Staff Clock In/Out and Transfer" slug: "staff-clock-in-out-transfer-staff-guide" updated: 2026-10-02T20:11:55Z published: 2026-10-02T20:11:55Z canonical: "www.procaresupport.com/staff-clock-in-out-transfer-staff-guide" --- > ## Documentation Index > Fetch the complete documentation index at: https://www.procaresupport.com/llms.txt > Use this file to discover all available pages before exploring further. # Staff Clock In/Out and Transfer ![staffcenterg.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/staffcenterg.png) Your center decides which method is used for clocking in/out or transfers. Check with your admin to confirm which method your center uses. - Click here for instructions if your center uses a [QR code](/procare-online/docs/staff-clock-in-out-transfer-staff-guide#signin-kiosk-clock-inout-and-transfer-qr-code) - Click here for instructions if your center uses the [Sign-In Kiosk](/procare-online/docs/staff-clock-in-out-transfer-staff-guide#signin-kiosk-clock-inout-and-transfer-center-device) . - Click here for instructions if your center uses the [Staff Mobile Phone, Procare Account, Procare Child Care Mobile App](/procare-online/docs/staff-clock-in-out-transfer-staff-guide#staff-mobile-phone-procare-account-procare-child-care-mobile-app) ### **Staff PIN** A 4-digit PIN is required for staff to clock in/out and transfer rooms through Procare. | **Locate your PIN with a Procare Account:** | **Locate your PIN without a Procare account:** | | --- | --- | | Open the Procare child care mobile app. 1. Tap **Menu** ![menuappb.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/menuappb.png) . 2. Select **Edit Profile**. 3. Locate the PIN in the **Clock In-Out PIN** field. | - reach out to your admin to have them provide you with your PIN | ## **QR Code** | The center posts a printed copy of the QR code or the QR code is displayed on a device monitor. | | --- | | - Open your mobile phone's camera. - Scan the QR code. - Tap the link. | | \| Clock In \| Clock Out \| Transfer Rooms \| \| --- \| --- \| --- \| \| 1. Enter your 4-digit PIN. 2. The screen should default to your primary room assignment. 3. Tap **Clock-In.** 4. If you need to clock into a different room, tap the **Select Room** dropdown and tap the room name. 5. Tap **Clock-In**. \| 1. Enter your 4-digit PIN. 2. Tap **Clock-Out**. \| To transfer to a different room, you need to clock out of the room you are in and clock into the new room. 1. Enter your 4-digit PIN 2. Tap **Transfer to different room**. 3. Tap the Select Room dropdown and tap the room name. 4. Tap **Transfer**. \| | | Clock In | Clock Out | Transfer Rooms | | 1. Enter your 4-digit PIN. 2. The screen should default to your primary room assignment. 3. Tap **Clock-In.** 4. If you need to clock into a different room, tap the **Select Room** dropdown and tap the room name. 5. Tap **Clock-In**. | 1. Enter your 4-digit PIN. 2. Tap **Clock-Out**. | To transfer to a different room, you need to clock out of the room you are in and clock into the new room. 1. Enter your 4-digit PIN 2. Tap **Transfer to different room**. 3. Tap the Select Room dropdown and tap the room name. 4. Tap **Transfer**. | | A confirmation message displays and you are returned to the **Sign-In Kiosk** pin pad screen. If you have a problem clocking in/out or transferring to another room, reach out to your admin. | ## **Sign-In Kiosk from Center’s Device** | The center has a device for staff clock in/out with a **Sign-In Kiosk** displaying a pinpad. | | --- | | The device is open and displays a pin pad similar to this. \| ![image.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/image-NE7Z0IDE.png) \| ![pinonly.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/pinonly.png) \| \| --- \| --- \| | | ![image.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/image-NE7Z0IDE.png) | ![pinonly.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/pinonly.png) | | \| Clock In \| Clock Out \| Transfer Rooms \| \| --- \| --- \| --- \| \| 1. Enter your 4-digit PIN. 2. The screen should default to your primary room assignment. 3. Tap **Clock-In.** 4. If you need to clock into a different room, tap the **Select Room** dropdown and tap the room name. 5. Tap **Clock-In**. \| 1. Enter your 4-digit PIN. 2. Tap **Clock-Out**. \| To transfer to a different room, you need to clock out of the room you are in and clock into the new room. 1. Enter your 4-digit PIN 2. Tap **Transfer to different room**. 3. Tap the Select Room dropdown and tap the room name. 4. Tap **Transfer**. \| | | Clock In | Clock Out | Transfer Rooms | | 1. Enter your 4-digit PIN. 2. The screen should default to your primary room assignment. 3. Tap **Clock-In.** 4. If you need to clock into a different room, tap the **Select Room** dropdown and tap the room name. 5. Tap **Clock-In**. | 1. Enter your 4-digit PIN. 2. Tap **Clock-Out**. | To transfer to a different room, you need to clock out of the room you are in and clock into the new room. 1. Enter your 4-digit PIN 2. Tap **Transfer to different room**. 3. Tap the Select Room dropdown and tap the room name. 4. Tap **Transfer**. | | A confirmation message displays and you are returned to the **Sign-In Kiosk** pin pad screen. If you have a problem clocking in/out or transferring to another room, reach out to your admin. | ## [S](/procare-online/docs/staff-clock-in-out-transfer-staff-guide#option-2-procare-child-care-mobile-app)taff Mobile Phone, Procare Account, Procare Child Care Mobile App | You use your mobile phone and have a Procare account and the Procare child care mobile app. | | --- | | If you are using the Procare care mobile app on your mobile phone open the app. The center device is open and displays a pin pad similar to this. \| ![image.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/image-NE7Z0IDE.png) \| ![pinonly.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/pinonly.png) \| \| --- \| --- \| | | ![image.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/image-NE7Z0IDE.png) | ![pinonly.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/pinonly.png) | | 1. Tap **Sign-In** ![signinattndc.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/signinattndc.png). 2. Tap **Sign-In Kiosk.** 3. Enter your 4-digit PIN. | | The device is open and displays a pin pad similar to this. \| ![image.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/image-NE7Z0IDE.png) \| ![pinonly.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/pinonly.png) \| \| --- \| --- \| \| Clock In \| Clock Out \| Transfer Rooms \| \| --- \| --- \| --- \| \| 1. Enter your 4-digit PIN. 2. The screen should default to your primary room assignment. 3. Tap **Clock-In.** 4. If you need to clock into a different room, tap the **Select Room** dropdown and tap the room name. 5. Tap **Clock-In**. \| 1. Enter your 4-digit PIN. 2. Tap **Clock-Out**. \| To transfer to a different room, you need to clock out of the room you are in and clock into the new room. 1. Enter your 4-digit PIN 2. Tap **Transfer to different room**. 3. Tap the Select Room dropdown and tap the room name. 4. Tap **Transfer**. \| \| A confirmation message displays and you are returned to the **Sign-In Kiosk** pin pad screen. If you have a problem clocking in/out or transferring to another room, reach out to your admin. \| | | ![image.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/image-NE7Z0IDE.png) | ![pinonly.png](https://cdn.document360.io/cbafbd2c-42f8-485b-84e3-f3812fe8a596/Images/Documentation/pinonly.png) | | Clock In | Clock Out | Transfer Rooms | | 1. Enter your 4-digit PIN. 2. The screen should default to your primary room assignment. 3. Tap **Clock-In.** 4. If you need to clock into a different room, tap the **Select Room** dropdown and tap the room name. 5. Tap **Clock-In**. | 1. Enter your 4-digit PIN. 2. Tap **Clock-Out**. | To transfer to a different room, you need to clock out of the room you are in and clock into the new room. 1. Enter your 4-digit PIN 2. Tap **Transfer to different room**. 3. Tap the Select Room dropdown and tap the room name. 4. Tap **Transfer**. | | A confirmation message displays and you are returned to the **Sign-In Kiosk** pin pad screen. If you have a problem clocking in/out or transferring to another room, reach out to your admin. |