---
title: "Subsidy Account: Transaction Detail"
slug: "subsidy-account-transaction-detail"
updated: 2024-01-29T20:37:09Z
published: 2024-01-29T20:37:10Z
canonical: "www.procaresupport.com/subsidy-account-transaction-detail"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://www.procaresupport.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Transaction Detail

The Transaction Detail screen allows you to view and filter transactions by date and transaction type (invoiced, payment received, & write-offs) for each student under the selected agency/subsidy.

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Online/Billing/Billing_Subsidy+Accounting/Subsidy+Account+Transaction+Detail/Subsidy_Account_Transaction_Detail_122023_1.png)

If a transaction needs to be deleted, click the ellipsis in the right column and select Delete.

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Online/Billing/Billing_Subsidy+Accounting/Subsidy+Account+Transaction+Detail/Subsidy_Account_Transaction_Detail_122023_2.png)

To view a payment the amount, click the yellow paper icon next to "Payment" type.

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Online/Billing/Billing_Subsidy+Accounting/Subsidy+Account+Transaction+Detail/Subsidy_Account_Transaction_Detail_122023_3.png)

## New Transaction

New transactions, such as adding invoices and receiving payments, can be completed from the Student Summary screen.

Click the New Transaction button in the top right corner. ![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Online/Billing/Billing_Subsidy+Accounting/Subsidy+Account+Transaction+Detail/Subsidy_Account_Transaction_Detail_122023_5.png)

## Add Invoice

Select one or more students to add a new invoice to. Use the search, room drop-down, or tags to filter the students. Then click Continue. ![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Online/Billing/Billing_Subsidy+Accounting/Subsidy+Account+Transaction+Detail/Subsidy_Account_Transaction_Detail_122023_7.png) Enter the invoice amount for each student, then click Save. ![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Online/Billing/Billing_Subsidy+Accounting/Subsidy+Account+Transaction+Detail/Subsidy_Account_Transaction_Detail_122023_9.png)

## Receive Payment

Select one or more students to add a new invoice to. Use the search, room drop-down, or tags to filter the students. Then click Continue. ![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Online/Billing/Billing_Subsidy+Accounting/Subsidy+Account+Transaction+Detail/Subsidy_Account_Transaction_Detail_122023_10.png) Complete the Distribute Funds popup, then click Continue.

- Enter the total amount received by the subsidy in the Total Received field. **Please Note**: To post the payments, the Total Received amount must match the total at the bottom of the screen.
- Enter the amount received for each student under the Received column.
- Confirm the Total Received and Total fields match
- Enter an optional internal note

![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/Online/Billing/Billing_Subsidy+Accounting/Subsidy+Account+Transaction+Detail/Subsidy_Account_Transaction_Detail_122023_11.png)