--- title: "Training Schedule" slug: "training-calendar" tags: ["Procare Training", "Webinar Recordings"] updated: 2026-07-24T23:05:20Z published: 2026-07-24T23:05:20Z canonical: "www.procaresupport.com/training-calendar" --- > ## Documentation Index > Fetch the complete documentation index at: https://www.procaresupport.com/llms.txt > Use this file to discover all available pages before exploring further. # Training Schedule Not sure where to start? Check the role label on each training to find the session that fits your job, then register. Sessions are 60 minutes and offered on a recurring schedule. ### Back-to-School Workshop Part 1: Start the Year Organized & Inspection-Ready | πŸ“… Wednesdays and Fridays β€’ July 8 & 10 β€’ August 5 & 7 | πŸ• 1:00 pm ET β€’ 12:00 pm CT β€’ 11:00 am MT β€’ 10:00 am PT β€’ (60 minutes) | | --- | --- | --- - **Finalize student records:** Update and confirm student data, verify immunizations and health forms, and review reports to ensure your records are compliant. - **Set up RoomRunner:** Get started with our new AI enrollment tool to clean up data, visualize center capacity, finalize room transitions, match waitlisted families to openings, and forecast availability up to 12 months in advance. - **Streamline billing and payments:** Update recurring billing plans, enable autopay, learn how to accept payments, and use reports to confirm your setup. > [!NOTE] > Kick off the school year with confidence! Join us to streamline your setup, stay compliant, and save hours during your busiest season. | [**➑ Register for Live Session**](https://procaresoftware.zoom.us/webinar/register/WN_WahID5b4SxCydOjEBYPBDw#/registration) | [β–Ά **Watch Recorded Session**](https://www.procaresupport.com/procare-online/docs/training-webinar-library-procare-online#backtoschool-workshop-part-1-start-the-year-organized-inspectionready) | | --- | --- | ### Back-to-School Workshop Part 2: Start the Year Staffed & Family-Ready | πŸ“… Wednesdays and Fridays β€’ July 22 & 24 β€’ August 12 & 14 | πŸ• 1:00 pm ET β€’ 12:00 pm CT β€’ 11:00 am MT β€’ 10:00 am PT β€’ (60 minutes) | | --- | --- | --- - **Set up your staff:** Add and invite new team members, deactivate departed staff, assign roles and permissions, update room assignments, and document certifications β€” so the right people have the right access from day one. - **Communicate and collect paperwork:** Send a back-to-school newsletter to families, and use the Documents feature to distribute and digitally collect signed forms, such as handbooks, health forms, and media releases. - **Connect your families:** Invite parents to the Procare app, confirm who's accepted, and make sure every family is set up before the first drop-off. > [!NOTE] > Start the school year prepared! Join us to get your staff, families, and paperwork ready for day one. | [**➑ Register for Live Session**](https://procaresoftware.zoom.us/webinar/register/WN_oEbfwd0ZSXCbqQCFC1wbNA) | [β–Ά **Watch Recorded Session**](https://www.procaresupport.com/procare-online/docs/training-webinar-library-procare-online#backtoschool-workshop-part-2-start-the-year-organized-inspectionready) | | --- | --- | ## Upcoming Training Sessions Click to learn more and register. - [Enrollment with Confidence: Master RoomRunner for AI-Powered Planning](/procare-online/docs/training-calendar#enrollment-with-confidence) - [Getting Started with Procare Online](/procare-online/docs/training-calendar#getting-started-with-procare-online) - [Attendance, Daily Activities and Communications](/procare-online/docs/training-calendar#attendance-daily-activities-communications) - [Procare for Teachers: Mastering the Basics](/procare-online/docs/training-calendar#procare-for-teachers-mastering-the-basics) - [Getting Started with Billing](/procare-online/docs/training-calendar#getting-started-with-billing) - [Getting Started with Registration and Leads](/procare-online/docs/training-calendar#getting-started-with-registration-leads) - [Procare Early Learning Powered by Learning Beyond Paper](/procare-online/docs/training-calendar#procare-early-learning-powered-by-learning-beyond-paper) ### Enrollment with Confidence: Master RoomRunner for AI-Powered Planning | πŸ“… Wednesdays (biweekly) | πŸ• 3:30 pm ET β€’ 2:30 pm CT β€’ 1:30 pm MT β€’ 12:30 pm PT | | --- | --- | --- - Use RoomRunner to anticipate openings and confidently plan transitions - Optimize your waitlist so the right families move forward at the right time - Monitor real-time occupancy to catch capacity risks before they happen - Explore optional workflows and get your questions answered in live Q&A > [!NOTE] > Centers using RoomRunner spend less time reacting to enrollment gaps and more time focused on the families they serve. | [**➑ Register for Live Session**](https://procaresoftware.zoom.us/webinar/register/WN_NjJl_8fnTHS8P1yJG-Os8g) | [β–Ά **Watch Recorded Session**](/procare-online/docs/training-webinar-library-procare-online#enrollment-with-confidence-master-roomrunner-for-ai-powered-planning) | | --- | --- | ### Getting Started with Procare Online | πŸ“… Monday and Wednesday mornings | πŸ• 10:30 am ET β€’ 9:30 am CT β€’ 8:30 am MT β€’ 7:30 am PT | | --- | --- | | πŸ“… Monday and Thursday afternoons | πŸ• 3:30 pm ET β€’ 2:30 pm CT β€’ 1:30 pm MT β€’ 12:30 pm PT | --- - Add and organize student and staff records - Invite parents/guardians to the mobile app and Parent Portal - Configure your school settings to match how your program operates - Run your first reports to see your data in action > [!NOTE] > A solid setup now means fewer headaches later. This session gives you the foundation everything else builds on. | [**➑ Register for Live Morning Session**](https://procaresoftware.zoom.us/webinar/register/WN_s1pt433wRiWzJse-B_f21Q#/registration) [**➑ Register for Live Afternoon Session**](https://procaresoftware.zoom.us/webinar/register/WN_BlWcS76SQNyE83vj0PbJGw#/registration) | [β–Ά **Watch Training Video**](/procare-online/docs/training-webinar-library-procare-online#getting-started-with-procare-online-webinar) | | --- | --- | ### Attendance, Daily Activities and Communications | πŸ“… Mondays and Thursdays | πŸ• 1:00 pm ET β€’ 12:00 pm CT β€’ 11:00 am MT β€’ 10:00 am PT | | --- | --- | --- - Set up attendance tracking and configure it for your program’s workflow - Log daily activities across your mobile and web apps - Send parent/guardian messages, newsletters and calendar events - Create and share meal plans with families > [!NOTE] > When these tools are configured well, staff spend less time on admin and families feel more connected to their child’s day. | [**➑ Register for Live Session**](https://procaresoftware.zoom.us/webinar/register/WN_8dB8_A_5SbGeQT8mkQkI4w) | [β–Ά **Watch Training Videos**](/procare-online/docs/training-webinar-library-procare-online#attendance-daily-activities-and-communications-webinar) | | --- | --- | ### Procare for Teachers: Mastering the Basics | πŸ“… Tuesdays | πŸ• 1:30 pm ET β€’ 12:30 pm CT β€’ 11:30 am MT β€’ 10:30 am PT | | --- | --- | --- - Log meals, naps, learning moments and incident reports in the app - Send photos, videos and messages directly to families - Manage check-in and check-out smoothly from your device - Share newsletters and keep your classroom calendar up to date > [!NOTE] > After this session, you will have everything you need to use Procare confidently in the classroom. No guesswork required. | [**➑ Register for Live Session**](https://procaresoftware.zoom.us/webinar/register/WN_JIqyeQLMQju2YFSy4gWM0Q) | [β–Ά **Watch Recorded Session**](/procare-online/docs/training-webinar-library-procare-online#procare-for-teachers-mastering-the-basics) | | --- | --- | ### Getting Started with Billing | πŸ“… Wednesdays (biweekly) | πŸ• 3:30 pm ET β€’ 2:30 pm CT β€’ 1:30 pm MT β€’ 12:30 pm PT | | --- | --- | --- - Build reusable templates for tuition and attendance-based billing plans - Customize and generate invoices for families - Set up and manage parent payment options - Pull billing and financial reports to stay on top of your numbers > [!NOTE] > This session gives billing admins a clear, repeatable process so billing runs on schedule and financial data stays accurate. | [**➑ Register for Live Session**](https://procaresoftware.zoom.us/webinar/register/WN_lrcfl3omQHqzho5iYpH9Uw) | [β–Ά **Watch Training Videos**](/procare-online/docs/training-webinar-library-procare-online#getting-started-with-billing) | | --- | --- | ### Getting Started with Registration and Leads | πŸ“… Tuesdays | πŸ• 12:00 pm ET β€’ 11:00 am CT β€’ 10:00 am MT β€’ 9:00 am PT | | --- | --- | --- - Design custom forms for both prospective and currently enrolled families - Organize registrant data so your team can act on it quickly - Create lead communication templates that save time on follow-up - Set up automated lead management to track and nurture prospects > [!NOTE] > A well-configured registration and lead process means fewer missed opportunities and a smoother experience for families from their very first inquiry. | [**➑ Register for Live Session**](https://procaresoftware.zoom.us/webinar/register/WN_8EFnRDUbSc6uk0unAB_NDg#/registration) | [β–Ά **Watch Training Videos**](/procare-online/docs/training-webinar-library-procare-online#getting-started-with-registration-and-leads) | | --- | --- | ### Procare Early Learning Powered by Learning Beyond Paper | πŸ“… Wednesdays (biweekly) | πŸ• 12:00 pm ET β€’ 11:00 am CT β€’ 10:00 am MT β€’ 9:00 am PT β€’ (30 minutes) | | --- | --- | --- - Navigate the Procare Early Learning environment and lesson planning tools - Access and use Learning Beyond Paper lessons embedded directly in Procare - Get tips for delivering high-quality lessons from Infant through Pre-K - Ask questions live to Procare and Learning Beyond Paper specialists > [!NOTE] > Half an hour with the right experts can save hours of trial and error in the classroom. Bring your questions! | [**➑ Register for Session**](https://procaresoftware.zoom.us/webinar/register/WN_ztpGpkuEQ7mGkQWpvCjp5Q) | [β–Ά **Watch Recorded Session**](/procare-online/docs/training-webinar-library-procare-online#procare-early-learning-powered-by-learning-beyond-paper) | | --- | --- |