Centers can setup bus run schedules to other centers or locations for pickup or drop-off service. Setting up bus run schedules allows students to be associated to buses and appear on bus rosters.
Key Point: Bus schedules are setup at a center level and not at the business level. Bus setup at the business level will not apply to centers underneath. Schools must be setup and Yes must be selected in the Year-Round Schedule to allow collapsible billing to function in the system.
KinderSystem Texas Requirements
In September 2026, the state of Texas adopted new requirements for collecting and submitting child attendance records for subsidized child care. For Procare SCW customers, as of September 8, 2026, the child/student checkin-out/out process for this category has been updated.
Important Notes
Parents/family members are the only ones authorized to add/edit attendance. The only exception is bus runs to/from the school
Staff entering attendance on bus runs must capture a photo, e-signature, and location at the time of each child/student's check-in/check-out, in compliance with the Texas requirements.
Setup Bus Routes
To setup a new bus route, follow the steps below:
From the Setup>Bus screen, click Add New School
Scroll down and complete the form
School name – enter the name of the school the bus originated from
Year-round schedule – select yes if using collapsible billing
Half day kindergarten
Address
Contact name/phone
Notes
Click Submit
Click the Edit icon under the Bus column for the correct school
Complete the Edit/Save Schedule form
Select Type
Pickup at School
Drop Off to School
Include in Roster
Yes
No
Half Day Kindergarten Indicator
Yes
No
Enter a Start Date
Enter an End Date if applicable, leave blank if no end date is needed
Select the days of the week
Enter the Expected Departure time
Enter the Expected Arrival time
Click Save to create the schedule. Please note: Each date is created on a new line, see below
