---
title: "Taking Attendance - Best Practices"
slug: "taking-attendance-best-practices"
updated: 2024-11-08T18:29:10Z
published: 2024-11-08T18:29:10Z
canonical: "www.procaresupport.com/taking-attendance-best-practices"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://www.procaresupport.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Taking Attendance - Best Practices

There are several ways attendance can be added to the system. The data will sync to the server, so reporting will always be up to date.

- Parents checking kids in/out by pin with the InSite Check-In application on a tablet
- Staff/Admins checking kids in/out with the InSite Classroom application on a tablet
- Staff/Admins checking kids in/out through the teacher portal ([https://connect.schoolcareworks.com/login.jsp](https://connect.schoolcareworks.com/login.jsp) or [https://family.daycareworks.com/login.jsp](https://family.daycareworks.com/login.jsp) )
- Staff/Admins checking kids in/out through the admin side of the site on the attendance > entry page ([https://daycareworks.com/cg/secure_login.jsp](https://daycareworks.com/cg/secure_login.jsp%E2%80%8B%E2%80%8B%E2%80%8B) or [https://www.schoolcareworks.com/cg/secure_login.jsp](https://www.schoolcareworks.com/cg/secure_login.jsp) )

---

Once attendance is in the system, any edits can be made by going to the [attendance > entry](/procare-schoolcare-works/docs/attendance-entry) screen. **Please Note**: make sure you are in edit mode by clicking Actions, then select Switch to Edit Mode ![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/SchoolCare+Works/Best+Practices/How+Tos/Attendance/Taking+Attendance+-+Best+Practices-122023/Taking+Attendance+-+Best+Practices-122023-1.png)

From the edit mode screen you can delete attendance by selecting the red x above a record: ![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/SchoolCare+Works/Best+Practices/How+Tos/Attendance/Taking+Attendance+-+Best+Practices-122023/Taking+Attendance+-+Best+Practices-122023-2.png)

Change the time a child was checked in/out by clicking into the field editing the time then press tab ![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/SchoolCare+Works/Best+Practices/How+Tos/Attendance/Taking+Attendance+-+Best+Practices-122023/Taking+Attendance+-+Best+Practices-122023-3.png)

If time is being entered or changed, click into the field, then press tab. The screen will auto-save for you!

You can also mass check in/out children by selecting the box icon next to each child's name- ![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/SchoolCare+Works/Best+Practices/How+Tos/Attendance/Taking+Attendance+-+Best+Practices-122023/Taking+Attendance+-+Best+Practices-122023-4.png)

In the Apply to Selected section, enter the check in and/or check out times, select the attendance code from the drop-down, then click Apply. **Please Note**: students can only be checked in or out in the past, no FUTURE times. ![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/SchoolCare+Works/Best+Practices/How+Tos/Attendance/Taking+Attendance+-+Best+Practices-122023/Taking+Attendance+-+Best+Practices-122023-5.png)

The time will be added to the selected student's records, then press Save All. ![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/SchoolCare+Works/Best+Practices/How+Tos/Attendance/Taking+Attendance+-+Best+Practices-122023/Taking+Attendance+-+Best+Practices-122023-6.png)

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To pull a report that displays the day's attendance go to actions and select Attendance Detail Export- Excel ![image](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/SchoolCare+Works/Best+Practices/How+Tos/Attendance/Taking+Attendance+-+Best+Practices-122023/Taking+Attendance+-+Best+Practices-122023-7.png)

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Additional reports can be pulled for a particular date range, child, classroom, etc. by navigating to [Reports > Room/Program.](/procare-schoolcare-works/docs/reports-program)