---
title: "Top Third Party Attendance Detail Reports"
slug: "third-party-attendance-detail-reports"
updated: 2024-09-13T19:02:32Z
published: 2024-09-13T19:02:32Z
canonical: "www.procaresupport.com/third-party-attendance-detail-reports"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://www.procaresupport.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Top Third Party Attendance Detail Reports

SchoolCare Works has a number of reports that show attendance detail. These reports can be pulled for all active children with third party contracts.

The reports focus on check-in and check-out times, who the child was checked in/out by, as well as total actual hours and total fractional hours.

**Note**: Total fractional hours are found by dividing the number of minutes a child was in attendance by 60. For example, if a child checked in a 2:50 pm and checked out at 6:00 pm, their total actual hours would be 3:10 and their total fractional hours would be 3.16.

### Agency Attendance Detail - Excel

Example: [Agency Attendance Detail - Excel](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/SchoolCare+Works/Reports/agency_attendance_detail+(example).xls) Activity ID 1150

This report shows for every active third party sponsor child with attendance for the specified date range. If a user only enters a From Date, the report will default to show the full month that contains that date. The report shows sub-totals for each child per sponsor. If a child has multiple sponsors, they are listed multiple times.

**Report Columns**

- Child Id
- Last Name
- First Name
- Check In Date/Time - MM/DD/YYYY HH:MM:SS AM/PM Time zone
- Check In User ID - lists username or PIN if no username is available
- Check Out Date/Time - MM/DD/YYYY HH:MM:SS AM/PM Time zone
- Check Out User ID  - lists username or PIN if no username is available
- Attendance Code
- Total Hours
- Create Date - MM/DD/YYYY HH:MM:SS AM/PM Time zone
- Create User ID - lists username or system if no username is available
- Sponsor
- Room Category
- Room
- Room Company - Center name
- Filter
- Center
- From Date
- To Date

**Available Report Filters**

- Center
- From Date
- To Date

---

### Third Party Child Attendance Detail - PDF

Example: [Third Party Child Attendance Detail - PDF](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/SchoolCare+Works/Reports/third_party_attendance_detail+(example).pdf) Activity ID 1154

This report shows for every active third party sponsor child with attendance for the specified date range. If a user only enters a From Date, the report will default to show the billing period that contains that date.

Each page of the report shows attendance for one child during that date range.

**Report Columns**

- Center
- Room
- Center’s Address
- Family
- Child ID
- Child Name
- Case #/Child Contract ID
- Date In - MM/DD/YYYY
- Time In - includes time zone
- Checked In By - lists full name of user
- Time Out - includes time zone
- Checked Out By - lists full name of user
- Total Hours Actual
- Total Hours Fractional
- Signature Line (can be used to have parents or staff sign off)
- Date Line
- For Arizona centers, the last child on each page will have a message that says:
  - PENALTY WARNING: By signing this document the parent, guardian, or other authorized person verifies, under penalty of perjury, that the times recorded are the actual times the child was in attendance; and,
  - PENALTY WARNING: The submission of billing claim forms for the child named on this record constitutes verification by the Provider, under penalty of perjury, that this document is a true and accurate record of signatures, dates, and time of service;

**Available Report Filters**

- Center
- Category
- Room
- From Date
- To Date
- Agency
- Child ID
- Child Last Name
- Child First Name
- Family ID
- Family Name

---

### Third Party Child Attendance Detail without Signature - PDF

Example: [Third Party Child Attendance Detail w/o Signature](https://s3.amazonaws.com/cdn.procaresoftware.com/pdfs/Support+Site+Images/SchoolCare+Works/Reports/third_party_attendance_detail+(no+sig).pdf) Activity ID 1680

This report shows for every active third party sponsor child with attendance for the specified date range. If a user only enters a From Date, the report will default to show the billing period that contains that date.

Each page of the report shows attendance for one child during that date range.

**Report Columns**

- Center
- Room
- Center’s Address
- Family
- Child ID
- Child Name
- Case #/Child Contract ID
- Date In - MM/DD/YYYY
- Time In - includes time zone
- Checked In By - lists full name of user
- Time Out - includes time zone
- Checked Out By - lists full name of user
- Total Hours Actual
- Total Hours Fractional
- For Arizona centers, the last child on each page will have a message that says:
  - PENALTY WARNING: By signing this document the parent, guardian, or other authorized person verifies, under penalty of perjury, that the times recorded are the actual times the child was in attendance; and,
  - PENALTY WARNING: The submission of billing claim forms for the child named on this record constitutes verification by the Provider, under penalty of perjury, that this document is a true and accurate record of signatures, dates, and time of service;

**Available Report Filters**

- Center
- Category
- Room
- From Date
- To Date
- Agency
- Child ID
- Child Last Name
- Child First Name
- Family ID
- Family Name