Agency Accounting Overview

This article outlines the steps for set up and use of Agency Accounting such as: configuring agencies, assigning agencies to families, charging fees to agencies and parent copays, and processing agency payments. Converting from version 9? If...

Beginning Balances are important. They get each agency (like DHS, DFACS, Head Start, etc.) started with their correct balance so you’ll have complete accounting records for the year. Agency Balances Each agency begins with a balance of zero. Sta...

Select a description that will be used each time you receive a payment from an agency and a another for use when an amount owed is transferred from the agency to the family. Getting There You must be logged in as a member of the System Superviso...

Indicate which agencies (like DHS, DFACS, Head Start, etc.) are assigned to each subsidized family. Getting There Look Up the family and click the Edit Account icon (file folder) on the Account toolbar. Assign Agencies to a Family Acco...

Set up the Billing Box by entering recurring fees for each subsidized child with the appropriate amount to be charged to the agency and family. Before You Begin You’ll need to Assign Agencies to each subsidized family before you set up the amo...

Sometimes an agency does not pay the full amount expected. Use Adjustment Codes to either write off the remaining balance or transfer it to the family. Getting There From the Procare Home screen click Configuration > System. Go to Acc...

Before entering accounting information for agencies you’ll need to configure the overall “Accounting Management” settings that affect them. You’ll start by entering the names of the agencies with whom you work like DHS, DFACS, DCFS, County, Head Sta...