Expenses & Ledger Overview

The Expenses & Ledger module is the place to set up vendors, record expenses, reconcile your checkbook and print overall financial reports that include data from Family Accounting and Payroll too.

Before You Begin

You’ll want to set up your Chart of Accounts with Account Numbers for expense categories you regularly use (office supplies, food/snacks, insurance, etc.) as well as any assets, liabilities, equity or revenue accounts you’ll use. Of course, you can always come back later and add new account numbers as needed.

Configure Expenses & Ledger

Before entering vendors, recording checks or reconciling your checkbook you’ll need to select some of the overall setting that affect the Expenses & Ledger module.

• Account Assignments
• General Ledger Dates (Fiscal Calendar)
• Check Printing Setup
• Budgets
• Beginning Balances
• Journal Names

Vendor Information

Now that you’ve set up the basic configuration settings you’re ready to enter vendors.

• Vendor Information
• Contact People
• Standard Expense Account Numbers

Pay Bills, Reconcile Bank Accounts

Once the vendors information is added you may:

• Enter Year to Date Expenses
• Pay Bills / Issue Checks
• Print a Batch of Checks
• Make a Journal Entry
• Reconcile Bank Accounts
• Financial Reports

Bank Balance, Credit Cards, Petty Cash

Other topics of interest include:

• Bank Balance
• Credit Card Purchases
• Petty Cash