Add, Edit or Deactivate Rooms
  • 05 Apr 2024
  • 2 Minutes to read

Add, Edit or Deactivate Rooms


Article summary

Add, edit, or deactivate rooms from the website.


Create rooms to organize groups of students and track their movement throughout the day. There are many ways you can organize or name rooms. Examples include rooms based on grade, age, activities, by teacher, or physical classroom names.

  • Capacity: maximum number of students the room holds and can be set on the room profile.
  • Assigned Students: the number of students assigned to each room. Clicking the number of students directs you to the My School | Students screen and displays only students assigned to the selected room.
  • Current Checked-In Students: total number of students currently signed into each room. Clicking the number of children directs you to the Student Sign-In | Attendance screen.
    Procare Online Screenshot, My School, Rooms

To reorder the room list, click the icon to the left of the room name allowing you to drag and drop to the appropriate order.
Procare Online Screenshot of reorder rooms

Use the More Actions icon in the right column to view the room profile (see below for details) or deactivate the room.
Procare Online Screenshot More Actions, View Profile

To view deactivated rooms, toggle the View Deactivated field on (toggle is blue when viewing deactivated rooms).
Procare Online Screenshot of View Deactivated


Room Profiles

Profile: the Profile tabs allows you to view and edit the room name, room status, capacity, and age range.
Please Note: room status cannot be deactivated if students are currently assigned to the room. This is indicated with a lock icon.
Procare Online View Profile

Students: students assigned to the selected classroom display with their schedule. Add more students to the room or use the More Actions icon to view the student's profile or reassign them to a different room.
Procare online screenshot of rooms | students screen

Staff: the staff tab allows you to view staff members assigned to the selected room, add additional staff, or use the More Actions icon to view the staff profile or assign them to a different room.
Procare Online Screenshot, rooms staff screen


Creating a Room From the Web

  1. Navigate to My School > Rooms. To add a room, click Add Room or click the room name to edit the room details.
    Procare online screenshot of the add room button

  2. Complete the pop-up, then click Create Room.
    Please Note: The room name is required, but capacity is optional. Capacity displays on the Live Room Status table on the Dashboard.
    Procare online screenshot of the add room details

  3. To add additional information on the room, click the room name from the rooms list or click the More Actions icon, then View Profile.
    Procare online screenshot of the more actions, view profile option

  4. To edit the room name, capacity, or age range, place your mouse over the field and click the pencil icon.
    Please Note: A lock icon next to the room status means there are active students currently assigned to the room.
    Procare Online Edit room screenshot


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