Student Sign-in/Out by Staff

Staff can manually enter attendance with this option in the Procare child care mobile app. Individual or multiple students can be selected and their attendance details updated.

KinderSystem Texas Requirements
In September 2026, the state of Texas adopted new requirements for collecting and submitting child attendance records for subsidized child care. This setting must be enabled for Texas customers to collect the required attendance data.
Photo, signature, and geolocation requirements must be collected at sign-in/out.
These requirements apply to both staff and parent/guardian sign-on/out.
These requirements cannot be changed or disabled when transmitting attendance via the KinderSystems integration.
This setting is global and cannot be configured on a per-family or per-staff basis.

Sign-In/Out Student Manually

Child Care Mobile App

KinderSystems Texas - Child Care Mobile App

Procare Child Care Mobile App Permission
If you are using the app for the first time, Procare will need access to your photos on your mobile phone.

Open the Procare child care mobile app.

Click Sign-In .
Select Attendance.
Available options are:
- an individual student or multiple students can be selected
- an entire room or select students in that room
- multiple tags can be selected

Individual Student	Select All Rooms	Select Individual Room
Enter an individual student’s name. Select the student. Tap Sign-In/Out. The date and time default to the current day and time. Edit if needed. The room defaults to the current room. Edit if needed. Tap Sign In/Out.	Select all or select individual students in that room. To change the list view from a vertical list to a tile list, tap . Tap to switch back. Tap Select All. To deselect all, tap Select All again. Tap each student to select individual students. Tap Sign-In. Tap More to edit the date, time or room. Tap Sign In/Out.	Select the room from the dropdown. To change the list view from a vertical list to a tile list, tap . Tap to switch back. Tap Select All. To deselect all, tap Select All again. Tap each student to select individual students. Tap Sign-In. Tap More to edit the date, time or room. Tap Sign In/Out.

Individual Student

Select All Rooms

Select Individual Room

Enter an individual student’s name.
Select the student.
Tap Sign-In/Out.
The date and time default to the current day and time. Edit if needed.
The room defaults to the current room. Edit if needed.
Tap Sign In/Out.

Select all or select individual students in that room.

To change the list view from a vertical list to a tile list, tap . Tap to switch back.
Tap Select All.
1. To deselect all, tap Select All again.
Tap each student to select individual students.
Tap Sign-In.
Tap More to edit the date, time or room.
Tap Sign In/Out.

Select the room from the dropdown.

To change the list view from a vertical list to a tile list, tap . Tap to switch back.
Tap Select All.
1. To deselect all, tap Select All again.
2. Tap each student to select individual students.
Tap Sign-In.
Tap More to edit the date, time or room.
Tap Sign In/Out.

Tags
Tap a tag or multiple tags, when selecting the room to narrow the student list, tap < to select only by the tags.

Procare Child Care Mobile App Permission
If you are using the app for the first time, Procare will need access to your photos on your mobile phone.

Open the Procare child care mobile app.

Click Sign-In .
Select Attendance.
Available options are:
- an individual student or multiple students can be selected
- an entire room or select students in that room
- multiple tags can be selected

Individual Student	Select All Rooms	Select Individual Room
Enter an individual student’s name. Select the student. Sign your name. Tap Done. Take your photo. Tap Use Photo or Retake if needed. A map preview with a pin shows your location. Tap Sign-in/out to complete the sign-in/out process. A confirmation message appears.	Select all or select individual students in that room. To select all, tap . Tap Select All. To deselect all, tap Select All again. Tap each student to select individual students. Sign your name. Tap Done. Take your photo. Tap Use Photo or Retake if needed. A map preview with a pin shows your location. Tap Sign-in/out to complete the sign-in/out process. A confirmation message appears.	Select the room from the dropdown. To select all, tap . Tap Select All. To deselect all, tap Select All again. Tap each student to select individual students. Sign your name. Tap Done. Take your photo. Tap Use Photo or Retake if needed. A map preview with a pin shows your location. Tap Sign-in/out to complete the sign-in/out process. A confirmation message appears.

Individual Student

Select All Rooms

Select Individual Room

Enter an individual student’s name.
Select the student.
Sign your name.
Tap Done.
Take your photo. Tap Use Photo or Retake if needed.
A map preview with a pin shows your location.
Tap Sign-in/out to complete the sign-in/out process.

A confirmation message appears.

Select all or select individual students in that room.

To select all, tap .
Tap Select All.
1. To deselect all, tap Select All again.
Tap each student to select individual students.
Sign your name.
Tap Done.
Take your photo. Tap Use Photo or Retake if needed.
A map preview with a pin shows your location.
Tap Sign-in/out to complete the sign-in/out process.

A confirmation message appears.

Select the room from the dropdown.

To select all, tap .
Tap Select All.
1. To deselect all, tap Select All again.
2. Tap each student to select individual students.
Sign your name.
Tap Done.
Take your photo. Tap Use Photo or Retake if needed.
A map preview with a pin shows your location.
Tap Sign-in/out to complete the sign-in/out process.

A confirmation message appears.

Location Capture Problems?
If the location looks incorrect, tap Try Again to update the pin. The pin cannot be dragged or manually adjusted.
Error Messages
Location is turned off - permission denied or no access
The location is required to complete the sign-in/out.
We couldn’t get your location - unavailable or timeout
A location is required to complete this sign-in/out. Tap Try Again.
The device couldn't lock onto a GPS signal in time to complete the process — this is a common issue indoors or in areas with weak signal strength. Moving closer to a window or door can help.
Tapping Try Again is the only way to proceed; this step cannot be skipped.

Transfer a Student

Tap Sign-In .
Tap Attendance.
Tap the Signed-In tab.
Select the students.
Two transfer options are available:
1. Tap Transfer to select the room to use the existing date and time.
2. Select the room.
or
1. Tap .
2. Edit the date or time of the transfer.
3. Tap Transfer to different room.
4. Tap Sign-Out Students.

Mark Student Absent

Tap Sign-In .
Select your room(s).
Select tag(s)
Use to change the list from a vertical list of students to a tiled list.
Select the student(s).
Tap More .
Verify the Date and Time or change as needed.
Tap Mark Student as Absent.
Enter an Absent Note.
Tap Absent Students.
The list flags each absent student.