Age Groups for Meal Counts
  • 07 Dec 2023
  • 1 Minute to read

Age Groups for Meal Counts

Article summary

How to set up or change age groups for meals served and meal counts.

Getting There

You must be a member of the System Supervisor User Group to change age groups. image

  1. From the Procare Home screen to go Configuration > System > Locations & Users > Regions & Schools.
  2. At the Regions and Schools screen:
    1. To set age groups for all schools in the region, dbl-click the Region Name.


2. To set age groups for a single school within the region, click the small plus sign (+) to the left of the Region Code to display all schools in that region and then dbl-click the School Name.


  1. At the Options screen click Family Data (left side) and scroll down to the Food Program section (right side).


Set Up Age Groups

  1. Click the plus sign (+) next to a group, like Group 1.
  2. Enter a Name for the group (Infants, 1-2 Year Olds, etc.)
  3. Set the Maximum Age for the group (in months). This is the age a child would move to the next group; for example, an infant becomes a 1 year old when they reach their 12th month.


Hint: The most common Maximum Age settings are either 12, 36, 72, 156, 9999 or 12, 24, 36, 72, 156, 9999.
4. Continue with additional groups, then click Save > Exit.

Change Age Groups

You can have up to 6 age groups and may change them, for example, to break Group 2 (the 1-2 year olds) into separate groups for 1 year olds only and 2 year olds only.

  1. Start with the oldest group you’ll need, usually Group 6, setting it up for 9999 months. This means anyone older than the next highest group.

  2. Next, edit groups 5, 4, 3 and 2 in reverse order until your screen looks something like this:

  3. Click Save > Exit.

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