Profile Field Mapping for Leads

Profile Field Mapping for Lead Student and Lead Parent

Name Update

Profile field mapping was previously referred to as custom fields.

Profile fields are a valuable tool for collecting and tracking key information about leads and students. Profile fields created for both Lead Students and Lead Parents can be linked to student profile fields, automatically syncing data when a lead converts to an enrolled student. Profile field mapping occurs once during enrollment, eliminating manual data entry and streamlining the registration process to save time for users.

Staff members with the appropriate permissions can create and manage profile fields under school settings. See: Staff Roles and Permissions for more information.

Creating Profile Fields

You can create profile fields under school settings and when creating or editing a registration form.

Creating Profile Fields in School Settings

1. Navigate to School Settings > Settings > Profile Fields.

2. Select Create Profile Field.

3. Check the Transfer to Active Student Profile checkbox.
   

4. Enter the Field Name and choose the Format.

5. Click Save.

Adding Profile Fields to Registration Forms

Registration forms give you the ability to customize each form to suit your center or program's needs.

1. Go to Enrollment > Registration.

   

2. Click Create Registration or click More Actions , then select Edit on an existing registration form.

3. Click the tabs at the top, such as Student Info or Parent Info, to select the section you want to customize.

4. Click Add Form Field and choose your preferred format from the available options.
   

5. After adding the form field, you’ll be prompted with "Do you want the data saved to profile?" Click Yes to proceed.

6. You will then see two options:

   • Link to an Existing Profile Field: This will show any profile fields in the same format (e.g., checkbox, dropdown, short answer) for you to select from.

   • Create a New Profile Field: Choose this option if you want to create a  new field.
      

7. Click Add Form Field to add the field to the Registration Form

Transferring Profile Fields

Profile fields marked for transfer will automatically move to the Student profile upon enrollment.

Note: This is a one-time transfer. Any changes made to the Lead profile after enrollment will not automatically update the Student profile.

In School Settings > Settings > Profile Fields, the "Transferred To" column indicates if a profile field will be automatically transferred to the Student or Parent profile upon enrollment. If the field is blank, it will not be transferred. You also have the option to edit or delete profile fields as needed.

Glossary