Receive Payments: Credit or Debit Card

Manually record a one-time payment via credit or debit card.

The Receive Payment option allows you to process one-time payments via credit or debit card without requiring the payer to have a portal account.

Please Note: Credit and debit cards used for one-time payments are not stored within Procare.

Making a One-Time Payment

1. Navigate to the Billing > Accounting screen and select a child.
   Family transactions can also be accessed by going to My School > Students > Select the child, then click the Billing icon.
   

2. Click New Transaction in the top right, then choose Receive Payment.

3. Complete the Receive Payment popup.
   

   a. Enter the amount of the one-time payment.
   b. Select Card in the Payment Type drop-down.
   c. Enter a description.
   d. Select if the parents on the account should receive an email confirmation for the payment.
   e. Enter a staff-only note if needed.

4. Click Add Card Details.

5. Complete the Add Card Details Screen.
   

   a. Select the Card Presentation Type (In person, Over the phone).
   b. Choose Debit or Credit. Please note: There is a processing fee added to all credit card transactions.
   c. Enter the debit/credit card details.

6. Click Submit Payment. Payment will be submitted, and the transaction details will be displayed at the top of the transaction list.