As 2025 comes to a close, we know year-end can feel overwhelming. To make things easier, we’ve gathered the most important resources so you can wrap up the year with confidence and start 2026 feeling organized and prepared.
Essential Resources and Checklist
End-of-Year Statements
Print or email statements to families so everyone has clear records for taxes and peace of mind.
How do I print or email End-of-Year Statements to all my families?
Bad Debt Write-Offs
Keep your books clean by writing off balances that won’t be collected.
How do I write off bad debt?
Calendar Updates
Add center closures and holidays to your calendar so families and staff are always informed.
May I add the days the center is closed to my calendar for the new year?
Payroll Year Changes
Transition smoothly into the new payroll year with a few updates
Vacation Balance Reset
Zero out vacation balances so staff start fresh in 2026.
How do I zero out vacation so it does not carry forward to next year?
Family Account Management
Add new families quickly and resolve duplicate accounts for smoother communication.
Review Family Data Management Training series
Reports & Financials
It's essential to have a clear picture of financial and operational performance. Family Accounting and Agency Reports help you understand your revenue, manage outstanding balances, and ensure compliance with tax regulations. They also allow you to analyze your financial performance, identify trends, and make informed decisions for the upcoming year.
Expenses and Ledger
Although it’s not necessary to formally “close” a year, you will want to calculate beginning balances for the new year, prior to running any overall financial reports for that year. How to Calculate Beginning Balances for New Year
You may wish to make a year to date entry for each vendor showing the total paid to them in one lump sum.
Staff Management & Payroll
With the holiday season approaching, re-visit how to Batch Post Employee Time Card: Holiday Pay to add paid holidays to all staff at once.