Managing Lead Profiles

When a new family shows interest in your school or center, you can create a lead profile to help manage their information, track their progress throughout the system and communicate via email or text messages.

View a Lead Profile

1. Go to Enrollment > Leads.

          

   

      

2. Select a lead.

   • The left side of the window displays the lead and parent/guardian information in the Lead Details section.

   • The right side of the window displays the All Activities tab by default. The All Activities tab displays activities connected to the selected lead, such as status changes, outgoing messages, payments received and when the lead was archived or unarchived. Each activity includes the date, time and the staff member who was logged in when that change was made.

     

     Print Lead Details

     Click Print to print the lead’s profile information.

Add Leads

There are two ways to add leads to the Leads feature of Procare Online:

• Creating a registration form that is then filled out by parents/guardians

• Add a Lead manually

Add a Lead Manually

If you have a parent/guardian who has not filled out the registration form but want to include their information in your pipeline, you can manually add their information. Additional profile fields can be added to lead students and lead parents.

These profile fields can then be filled out for a lead when editing a lead profile or when a parent/guardian completes a registration form. Lead profile fields can even be selected to map to student profile fields upon enrollment.

1. Go to Enrollment > Leads or click Quick Actions at the top of the window to add a new lead.

2. Click New Lead (or Add Lead if using Quick Actions ).

   
   

3. Complete the New Lead form. Required fields are marked with an asterisk.

    

4. Click Save.
   

   Possibility of Duplication

   If a parent/guardian filled out the enrollment form after you have manually added them, it will create a duplicate line for the family in Leads. If this happens, you can archive one of the leads.

Edit Lead Details

1. Click More Actions on the row associated with the lead.

2. Select Edit Lead.
   
   

3. Edit the information as needed.

4. Click Save.
   

   Note

   You can also edit a lead by clicking Edit in the Lead Details section of the profile.

Leads cannot be permanently deleted. Instead, leads can be archived, which removes them from the active roster while retaining their information for future reference.

Archive a Lead

Archive records when you want to clean up your enrollment pipeline or clear duplicate records.

1. Click More Actions on the row associated with the lead.

2. Select Archive.

   
   

3. Click Yes to confirm that you want to archive the lead.

View Archived Leads

1. Click More Actions at the top of the window.

2. Select View Archived.

    

Unarchive a Lead

If you want to view an archived lead's profile, you must first unarchive the lead.

1. Click Unarchive.

    

2. Click Yes to confirm that you want to unarchive the lead.

Bulk Archive Leads

To archive multiple leads at one time, use the Bulk Archive option.

1. Click More Actions at the top of the window.

2. Select Bulk Archive.
   

   

3. Select the leads you want to archive.

    

4. Click Archive.